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Job Req ID:  113091

Payroll Manager

Payroll Shared Services handles the processing and payment of all payrolls for Johns Hopkins. This includes the bi-weekly, semi-monthly, and weekly payrolls for multiple employers. Payrolls are processed using SAP. Due to the breadth of the position’s responsibilities across a variety of employers compounded by two distinct, complex systems, the need for collaboration with the staff in a variety of offices is essential. We are seeking a Payroll Manager who will play a key role in the implementation of system changes including upgrades. Requires knowledge of accounting theory and practice including internal controls; experience with federal and multi-state payroll regulations including compensation and benefit; knowledge of complex computer systems as well as PC office software (Excel and Word); excellent time management skills; results-oriented person with ability to understand the need for flexible processes; excellent general management skills including innovative human resource development; ability to select and develop staff that can excel in the Johns Hopkins environment; ability to develop policies and procedures in cooperation with others who represent a wide range of interests and needs, work on simultaneous projects and delegate, as appropriate, to staff, work independently and provide leadership with recommendations, motivate others with strong, honest leadership, meet deadlines, and demonstrate flexibility in her/his approaches - yet develop consensus and bring closure to a variety of complex issues (and reach this consensus with staff s/he has no authority over); analyze issues and conceptualize solutions, as well as establish, implement and communicate procedures and policies in a clear and concise manner.


Specific Duties & Responsibilities

  • Payroll processing to create regular and off cycle payments for weekly, biweekly and semi-monthly pays, time management for hours from CATS, Kronos and Work Force Management.
  • JHHS leave accruals for PTO, vacation and sick.
  • Garnishment processing and remittances.
  • Processing I-9s, tax forms and direct deposit forms.
  • Finance account postings and encumbrances (commitments).
  • 3rd Party Remittance posting to Accounts Payable for payments to vendors for payroll deductions.
  • Position plays a key role in the implementation of system changes including upgrades, SAP notes and support packs, tax update bulletins (TUB’s), enhancements projects and maintenance tasks.
  • Testing samples and authorizes changes for the production environment.
  • Works with a variety of IT offices including those supporting SAP, Kronos, and Work Force Management. In addition, the position works with independent auditors for both JHU and JHHS for the annual audits and interacts with garnishment vendors including federal and state agencies.


Additional Knowledge, Skills, & Abilities

  • Ensuring timely and accurate payroll results.
  • Hiring and fostering staff development.
  • Participating in the continuous implementation of system changes for SAP and continuous process improvements.
  • Recommending and implementing procedure and policy changes.
  • Evaluating compliance with federal and state tax regulations (FICA, W-2, 1042-S tax issues).
  • Working with HR Shared Services to resolve process issues.
  • Acting as audit liaison for independent, federal and state auditors for payroll matters.
  • Presenting testimony in criminal and civil cases in Maryland District Court on behalf of the University for Payroll Records of employees.
  • Working with various departments to resolve accounting problems related to payroll transactions.


Minimum Qualifications
  • Bachelor's Degree in Accounting, Business, Finance or related field.
  • Seven years of progressively responsible related work experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • SAP/ERP experience and/or higher education experience is desired.

 

 

Classified Title: Accounting Manager 
Job Posting Title (Working Title): Payroll Manager   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $84,700 - $148,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Exempt 
Location: Hybrid/Eastern High Campus 
Department name: ​​​​​​​Payroll Shared Services  
Personnel area: University Administration 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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