Job Req ID:  112701

Payroll Specialist

We are seeking a Payroll Specialist. Payroll Shared Services provides payroll processing and accounting services for Johns Hopkins University and Johns Hopkins Health System, which consists of multiple employers. Payroll Shared Services activities include but are not limited to the routine processing of weekly, bi-weekly, semi-monthly and off cycle payrolls utilizing the SAP payroll module. Other integrated activities include garnishment processing, time management including interfaces from Kronos and Nightingale, remittances to 3rd party vendors, and financial reporting.


Specific Duties & Responsibilities

  • The primary duties and responsibilities for this position are the support of payroll services as defined in the HR/PY SS SLA.
  • The position will provide payroll support for the employees of the Hopkins Enterprise; anticipate potential payroll issues and questions and takes pro-active action to prevent development of problems or resolve issues.
  • Responsibilities include but are not limited to audit/error resolution related to attendance interfaces; coordination with external customers to resolve overpayment/repayment issues; providing appropriate resolution of all reported payroll discrepancies.
  • Ability to communicate payroll calculations relating to tax withholding, effects of pre-tax deductions and other deductions such as garnishments and wage attachments.
  • The incumbent in this position is expected to develop and document standard operating procedures for changes/updates as well as identify areas for process improvements and streamlining.
  • The incumbent will also assist the payroll supervisor and/or payroll manager with the analysis of various payroll data and/or completion of departmental projects.
  • They will serve as backup for payroll processing for other processes within Shared Services. Maintains confidentiality of payroll/personnel information.


Minimum Qualifications
  • High School Diploma/GED, with Associates Degree preferred.
  • Three years related experience required. Experience coordinating payroll and/or human resources administration activities.
  • Certification from the American Payroll Association may substitute for 1 year of experience.


Preferred Qualifications
  • Experience processing payroll using SAP, PeopleSoft, Oracle, Meditech, Lawson, etc.
  • Excellent organizational skills and orientation for detail.
  • Proven knowledge of payroll principles and/or record keeping or ability to quickly learn.
  • Familiarity of the rules and regulations governing Federal Work Study (all types).
  • Knowledge of applicable laws and regulations that govern employment and hiring practices, or ability to quickly learn.
  • Ability to work independently and make independent decisions.
  • Ability to independently manage workload and anticipate/plan for required overtime.
  • Ability to train, mentor, delegate, and guide.
  • Previous experience working with diverse populations.
  • Strong interpersonal and customer services skills.
  • Proven problem-solving abilities.
  • Ability to work while remaining calm and focused in a fast-paced, deadline driven environment.
  • Excellent communication skills, including ability to draft original correspondence and reports.
  • Strong working knowledge of JHU payroll policies and procedures (or ability to quickly learn).
  • Understanding of federal and state guidelines related to employment laws and regulations, I-9 requirements (including E-Verification); tax exemptions; and the FLSA, namely overtime.
  • Proficiency in the development and use of spreadsheets and databases to track, analyze and report on data to be used to support organizational decision making.
  • Proven ability to create reports and manipulate data using advanced Excel.

 


 

Classified Title: Payroll Specialist 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Min $21.00 - Max $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid/Eastern High Campus 
Department name: ​​​​​​​Payroll Shared Services  
Personnel area: University Administration 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Hybrid: On-site 3-4 days a week