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Job Req ID:  62582

Payroll Specialist

Classified title:                                              Payroll Specialist

Role/Level/Range:                                         ATO-3-OF

Starting Salary Range:                                 Commensurate with Experience

Employee group:                                           Full time

Employee subgroup (FLSA Status):           Non-Exempt

Position Type:                                               Direct Replacement

Schedule (hours/days):                                 8:30 am to 5:00 pm

Personnel area (School):                               Academic and Business Centers

Org unit name and #:                                   Finance and Accounting – 60000106

Department name:                                        Jhpiego

Reports to (Job title):                                   Reports to (Job title):                                    Finance Director      



General summary/purpose:

Payroll Specialist is responsible for the accurate, timely administration of Jhpiego payroll additions and changes in accordance with University policy. The incumbent in this role works closely with the Finance & Accounting Team, with Jhpiego Global Human Resources Office, and with Johns Hopkins University Human Resources Payroll Shared Services. The incumbent will serve as the SAP Payroll resource for Jhpiego.


Specific duties & responsibilities:

  • Administer all day-to-day Jhpiego Payroll changes in accordance with JHU policies and procedures. This includes hiring, terminations, and changes in hours via SAP, affecting full-time and part-time staff, casual and student employees, meeting the JHU HR Payroll Shared Services specified timeline.
  • Administer employee leaves of absence on Jhpiego payroll via SAP
  • Administer employee annual merit increases via SAP
  • Monitor E210 electronic attendance system, ensuring timely approvals and processing over overtime
  • Responsible for maintaining confidential employee data
  • Maintain electronic files of personnel, and payroll records in Jhpiego system (SAP)
  • Provide support in Jhpiego Effort management, including e-forms, during surge periods
  • Use Excel spreadsheets to assemble, manipulate, and format data and/or reports
  • Ability to work as an effective team player, respond proactively and efficiently in obtaining and providing essential financial information
  • With guidance from the Director, attend local or international trainings, and exhibit willingness to learn and expand financial skills
  • Other responsibilities as assigne


 Minimum qualifications (mandatory):

  • Bachelor’s degree in Finance, Accounting, Business, or equivalent experience preferred
  • 3+ years’ payroll administration experience, preferably in support of international development program operations
  • Understanding of principles and procedures for accounting, compensation and benefits, and personnel information systems.
  • Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment preferred
  • Experience in handling confidential and sensitive materials, with the ability to maintain confidentiality
  • Strong math skills, with the ability to apply the correct mathematical methods or formulas to solve a problem
  • Effective Thinking and Problem-Solving abilities
  • Demonstrated ability to effectively manage multiple priorities
  • Exceptional Customer Service skills
  • Strong Communication skills, both verbal and written
  • Meticulously detail oriented
  • Superior time management and organizational skills with ability to meet deadlines
  • Ability to exercise independent judgment
  • Knowledge in the use of Microsoft Outlook, Excel, and Word
  • Knowledge of general accounting policies and procedures
  • Commitment to diversity and to serving the needs of a diverse population
  • Knowledge of university-specific accounting and reporting packages preferred