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Requisition ID:  117996

Portfolio Operations Manager

Johns Hopkins Technology Ventures (JHTV) supports the commercialization of university technology through technology licensing, the development of sponsored research agreements, and venture creation. We serve as business advisors to investigators at all ten schools of the university whose research has commercial potential. Our resources include intellectual property (IP) protection, technology analysis, marketing and licensing support, translational and venture funding support, physical space through our FastForward innovation hubs, and professional services such as mentorship, pro bono legal and accounting services, and educational programming.


We are seeking a Portfolio Operations Manager who will play a pivotal role in supporting, professionalizing, and expanding important initiatives including the JHTV Commercialization Academy, Graduate Fellowship for Entrepreneurship in Medicine (GEM), Translational Funds, and JHTV FastForward Portfolio Management.


Reporting to the Director Portfolio Operations, the Portfolio Operations Manager will leverage their scientific acumen, operational expertise, and familiarity with the Johns Hopkins graduate student experience to optimize workflows, integrate innovative practices, and ensure excellence across the team’s portfolio of initiatives.


Specific Duties & Responsibilities


Graduate Fellowship for Entrepreneurship in Medicine (GEM)

  • Source and confirm relevant alumni or external speakers for workshops, lunch-and-learns, and travel logistics based on research experience and scientific knowledge of the innovation ecosystem.
  • Schedule and organize logistics for GEM fellows, workshops, and events, leveraging the understanding of PhD scheduling demands and Hopkins-specific cultural sensitivities.
  • Provide operational support for the application, interview, and selection process for new GEM Fellows.
  • Broadly manage the program’s operations, including event coordination, room reservations, food orders, reimbursement processes, and travel planning.
  • Collect, analyze, and visualize data to evaluate program effectiveness and identify opportunities for growth.


Commercialization Academy

  • Oversee day-to-day operations of fellows and proactively address bottlenecks or workflow issues.
  • Lead initiatives to professionalize and optimize work product (e.g., re-structuring evaluation documentation, quality control).
  • Standardize hiring dates, promotional materials, and related processes, ensuring quality and consistency while broadly marketing the program.
  • Support fellows in creating high-quality technology marketing materials and analyze performance data to refine marketing strategies.
  • Integrate fellows’ output into FastForward portfolio management and optimize processes for seamless collaboration.
  • Maintain operational support for monthly meetings and event scheduling, ensuring smooth execution.
  • Collect, analyze, and visualize operational data related to program outcomes.


Translational Funds

  • Cohen Translational Engineering Fund & Thalheimer Fund.
  • Support the finalist project selection process through review discussions.
  • Manage the application process, including handling reviewer NDAs, matching applications to reviewers based on scientific expertise, and facilitating reviewer feedback.
  • Track and follow up with fund winners, ensuring timely meetings and progress updates.
  • Analyze key data points, including reviewer scores and applicant outcomes, to assess fund impact and predictive quality of project evaluations.


President’s Innovation Award

  • Assist in marketing, nominations, and operationalizing award processes.
  • Support planning for the Celebration of Innovation in Medicine and ensure tracking of award-winner outcomes.


Portfolio Operations

  • Assist in facilitating Salesforce migration and integrating portfolio management processes seamlessly across programs.
  • Track, collect, organize, analyze, and visualize operational data to ensure program goals are met effectively.


Special Knowledge, Skills & Abilities

  • Strong understanding of the innovation and entrepreneurship ecosystem (e.g., venture capital (VC), venture philanthropy, federal and state funding mecha-nisms, local innovation initiatives, etc.).
  • Demonstrated skills in market research, resource allocation, and operational support.
  • Ability to operate with professionalism, particularly when engaging with high-profile speakers, guests, and stakeholders.
  • Comfort with ambiguity; proactive problem-solving and initiative-taking.
  • Exceptional organizational skills with experience in data collection, analysis, and visualization tools.


Minimum Qualifications
  • Advanced Degree required in a related field such as science or engineering or a combination of an MBA and related experience in a scientific or academic setting.
  • Four (4) years related experience, including management experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • U.S. Citizen or legal permanent resident required due to Federal Export Controls.
  • PhD in a biomedical field with >1 year of research experience.
  • Prior experience in or deep understanding of the Johns Hopkins graduate student experience.

 

 

Classified Title: Commercialization Academy Program Manage 
Job Posting Title (Working Title): Portfolio Operations Manager   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $62,900 - $86,500 - $110,100 Annually ($85,000 targeted, Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F/8:30am-5pm 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​Johns Hopkins Technology Ventures 
Personnel area: Academic and Business Centers 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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