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Job Req ID:  10972

Processing Archivist

Classified Title: Librarian II
Role/Level/Range: ATP/04/PC 
Starting Salary Range: $49,216 - $67,735
Employee group: Full Time 
Schedule: M-F, 8:30am - 5pm 
Employee subgroup: Salaried Exmpt 
Location: 01-MD:Homewood Campus 
Department name: 10000072-Scholarly Resources &Special Collections 
Personnel area: Libraries



General summary/purpose:

The Processing Archivist will gain important career skills working with world-class collections alongside an experienced, user-focused, collaborative archives staff while also contributing meaningfully to the advancement of the Sheridan Libraries’ archives unit.

The Processing Archivist’s main responsibility will be to accession, arrange, and describe archival collections (i.e. manuscript collections and university records) acquired by the Sheridan Libraries’ Special Collections department. This is a two-year, full-time appointment with the opportunity for renewal.


Note: Please attach a resume and cover letter as one PDF to your application. In your cover letter, please briefly describe your commitment to and/or experience with advancing diversity, equity, and inclusion through archival practice. Applications received by July 9, 2018 will receive top consideration.


Specific duties & responsibilities:

  • Accession, arrange, and describe analog and born-digital archival collections in accordance with best practice
  • Create finding aids compliant with archival metadata standards such as DACS, EAD, and EAC-CPF
  • Coordinate creation of cataloging records with Technical Services unit
  • Create processing plans
  • Supervise student workers
  • Participate in the development, documentation, and implementation of processing standards in the Archives unit
  • Identify conservation issues in collections and collaborate with Conservation and Preservation department to address these concerns as appropriate
  • Arrange and describe electronic records
  • Communicate with faculty and donors about acquisition and processing of collections
  • Collaborate with Hopkins Retrospective Program Manager to conduct oral histories of first-generation JHU undergraduates


Minimum qualifications (mandatory):

  • Master’s degree in library science, archival studies, or related field
  • Experience processing archival collections
  • Experience applying archival metadata standards, including DACS, EAD, and EAC-CPF
  • Familiarity with born-digital archives issues
  • Cultural competency skills
  • Commitment to advancing diversity, equity, and inclusion through archival practice
  • Excellent writing skills
  • Excellent communication skills
  • Attention to detail
  • Willingness to learn from and collaborate with senior archivists
  • Motivation to contribute meaningfully to Archives team and archival profession at large


Preferred qualifications:

  • Experience working with an archival content management system such as Archivist’s Toolkit or ArchivesSpace
  • Experience accessioning and/or processing born-digital archives
  • Experience working with faculty, donors, or other members of the public
  • Experience supervising students



The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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