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Job Req ID:  61805

Program Coordinator

The Center for Educational Resources seeks a Program Coordinator  who will assist in the Center in several ways: managing internal grant programs like the Technology Fellowship program, overseeing Center budgets and purchasing, overseeing student payroll, assisting with Center events and University symposia, and managing the office environment.


Specific Duties & Responsibilities:

  • Managing Center Budgets
    • Setting up, tracking, and forecasting multiple Center budgets funded through University divisions and external granting agencies in conjunction with Center director.  Combined these exceed $1,000,000 annually.
    • Generating SAP reports
    • Preparing budget reports for regular update meetings with director and annual budget review with divisional budget officer
    • Processing reimbursements and faculty stipends/honoraria
    • Managing Center purchases
  • Managing Technology Fellowship Program
    • Developing and advertising annual request-for-proposals
    • Managing review of proposals and granting awards
    • Conducting regular project update meetings to ensure teams are progressing
    • Tracking project teams’ progress and collecting end-of-project reports
  • Coordinating Teaching Academy Programs
    • Tracking Teaching Academy budgets
    • Creating and sending certificates to participants who complete the program
    • Assist with tracking workshop attendance
    • Assist as needed with Teaching Academy events and annual awards dinner (e.g., registration, ordering, catering, room reservations, etc.)
  • Coordinating Student Workers 
    • Advertising Center work opportunities
    • Hiring student workers
    • Processing student payroll
  • Overseeing Center Communications
    • Posting announcements about Center programs, events, and services in University communication channels and external sources
    • Communicate Center programs, events, and services to academic departments, primarily through relationships developed with department administrators.
  • Supporting Office Programs and Services
    • Receiving Center consultation requests and forwarding to appropriate Center staff
    • Generating reports on Center activities (e.g., consultation requests, workshop participation)
    • Creating surveys designed by Center staff for grant-funded work and Center initiatives
    • Tracking and ordering office supplies
    • Managing mail deliveries
    • Coordinating with University facilities on office space needs and repairs
    • Assisting Center director with scheduling meetings
    • Approve staff e210s as director proxy


Minimum Qualifications (Mandatory):

  • High School Diploma or GED
  • Five to seven years progressively responsible related experience
  • Additional education may substitute for required experienc
  • Excellent interpersonal skills
  • Ability to work in a team environment
  • Excellent organizational and communications skills and ability to manage confidential information in an open workstation environment


Preferred Qualifications:

  • Associates degree and or Bachelor’s degree


Technical Qualifications/Specialized Certifications:

  • Microsoft Office (Word, Excel, Teams) 
  • Adobe Suite
  • SAP knowledge
  • Web page editing
  • Eventbrite
  • SurveyMonkey
  • Zoom


Supervisory Responsibility:

  • Supervises 20-30 student workers each year


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title: Program Coordinator
Role/Level/Range: ATO 37.5/03/OF 
Starting Salary Range: $19.82 - $27.27/hr (commensurate with experience)
Employee group: Full Time 
Schedule: Mon - Fri, 8:30am - 5:00pm 
Exempt Status: Non-Exempt  
Location: Homewood Campus 

Department name: Center for Educational Resources
Personnel area: Libraries


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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