Job Req ID:  111564

Program Coordinator

Working collaboratively in the Division of Cardiology on the East Baltimore campus we are seeking a Program Coordinator who will coordinate the administrative and clinical operations of the Advanced Cardiology fellowship programs including but not limited to ACGME subspecialty programs: Clinical Cardiac Electrophysiology, Advanced Heart Failure, Adult Congenital Heart Disease, Interventional Cardiology and NON-ACGME subspecialty programs: Prevention, Structural, Interventional, Advanced Cardiovascular Disease and Advanced Echocardiography.


The main purpose of this position is to provide accurate timely and courteous service to current and prospective fellows, faculty, preceptors and other university personnel in the administration of fellowship training in the Division of Cardiology from recruitment to final certification.


Specific Duties & Responsibilities


Fellowship Administration

  • Coordinate the planning, preparation, and execution of activities related to the Cardiovascular Disease Fellowship Program and advanced fellowship programs.
  • Work with the Program Manager to ensure smooth implementation and communication of fellow schedules, educational conferences, and training requirements and special programs.
  • Triages and responds to fellow concerns and refers inquiries to core faculty or to the advisor as appropriate those matters requiring specialized or a higher level of expertise/authority.
  • Updates and implements ACGME institutional and program policies as needed.
  • Updates and maintains online databases (ACGME Fas-Track, New Innovations, etc.) with applicants, fellows, board exam results, and alumni information.
  • Manages ERAS database screening applicant les for completion and assigning them for review.
  • Confirm and coordinate fellows’ clinics on an annual basis, working closely with clinic administrative staff.
  • Coordinate with the badging office, parking office, and facilities for a smooth transition for incoming and rising fellows
  • Coordinate meetings for program leadership, divisional leadership, and faculty as necessary for the fellowship program.
  • Maintain alumni database for graduating/graduated fellows.
  • Prepares slides, PowerPoint presentations, and other visual materials for division reports and other presentations.
  • Processes regular invoices and travel reimbursements for fellows.
  • Composes and prepares routine outgoing correspondence for the Program Director, including fellowship verifications for current and past fellows.
  • Monitors and maintains les for fellows’ rotation reports. Requests and monitors receipt of rotation evaluations.
  • Schedules lecture halls and conference rooms AV equipment and services for weekly conferences, special meetings, and lectures.
  • Work closely with the moonlighting lead fellow to monitor and ensure adherence to duty-hour rules.


Credentialing

  • Work closely with the clinical credentialing team to gather and process the material for fellows’ moonlighting.
  • Assists with credentialing new clinical fellows from appointment paperwork to visa paperwork.


Program Building

  • Work closely with the program team to identify new opportunities and apply for grant submissions: download online forms for proposals/grants, compile data and text, and complete other forms required.
  • Meet regularly with Program Manager and Program Leadership to discuss process improvements and new ideas for the betterment of the program and the division.
  • Monitor for new educational opportunities for fellows to help improve the overall academic experience.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s Degree or some college.
  • Previous residency program or other graduate-level training program experience.
  • General skills in using computer applications such as SharePoint and other basic graphics package.

Classified Title: Program Coordinator 
Role/Level/Range: ATO 40/E/03/OF  
Starting Hourly Pay Rate Range: Min $21.00 - Max $36.50 HRLY ($28/hour targeted; Commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30am - 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM DOM Cardiology  
Personnel area: School of Medicine 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Hybrid