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Job Req ID:  113469

Program Coordinator for Baltimore Youth Film Arts

The Baltimore Youth Film Arts Program is a grant-funded affiliate program of the Krieger School of Arts and Sciences at Johns Hopkins University. It offers free filmmaking and photography workshops to Baltimore youth ages 16 to 29, and shares student fellow work through public screenings and the website: filmartsbaltimore.org. We are seeking a Program Coordinator for Baltimore Youth Film Arts to support FMS faculty in administering the program. The program coordinator must be fully devoted to the mission. Extensive outreach to student fellows and their families, and to partnering organizations, is required. The ideal candidate will have excellent interpersonal skills and be organized, energetic, efficient, and detail-oriented.


This is a grant-funded position that will last six months only. Possibility of some work from home.


A successful application will include a brief cover letter explicitly addressing the applicant’s suitability for the program.


Specific Duties & Responsibilities


Program Administration

  • Administering payroll for instructor and teaching assistant salaries (ISRs)
  • Process vendor payments, including student fellow stipends (processed as awards), contractor payments, occasional guest honoraria, and other fees for locations, transportation, and event catering.


Workshop support

  • Coordinating instructor, teaching assistant, and student fellow contracts (draft using a template; process through DocuSign)
  • Monitoring background checks for instructors and assistants (maintain a checklist in cooperation with JHU HR)
  • Coordination of student fellow applications and registration (maintain a checklist)
  • Coordination of permissions and releases for student fellows, minor and adult (maintain a checklist, follow up on missing permissions and releases)
  • Tracking student fellow attendance (monitor instructor attendance sheets)
  • Supervising teaching assistants in management of student fellow paperwork.
  • Drafting workshop completion certificates, collecting signatures from instructors and P.I.
  • Assisting in scheduling of workshops, including identifying and reserving locations.


Outreach

  • Maintaining partnerships with community organizations for purposes of recruitment.
  • Personal outreach to student fellows from a wide range of backgrounds and with a wide range of social challenges (regular phone calls, email, and text with fellows, their families, and their counselors)


Events

  • Assisting in virtual and in-person event planning, 1-3 times per year, including scheduling rooms for screenings, booking caterer and planning menus, promoting events via social networking sites, designing and sending invitations, designing programs.
  • Identifying and hiring JHU student and BYFA student fellow support staff.
  • Supervising weekend events, including day-of oversight of caterer, exhibition installation, film screenings.


Exhibition of Student Fellow Work

  • Reviewing, editing, printing, and producing films and photographs for display.
  • Maintaining Facebook and Instagram pages.
  • Promoting events through local news agencies and within the university.


Equipment

  • Coordinating instructor equipment requests.
  • Supervising equipment cage and checkout system, troubleshooting equipment problems.
  • Receiving, labeling, and maintaining equipment.


Office Support

  • Assisting in hiring part-time JHU student office assistants.
  • Training and supervising office assistants; maintaining time sheets.


Special Knowledge, Skills, & Abilities

  • Strong interpersonal skills.
  • Strong organizational skills.
  • Strong communication skills, oral and written.
  • Experience in film and photographic arts a plus.
  • Experience with editing software a plus (Adobe Creative Cloud)


Level of Independent Decision Making

  • Comfortable with high degree of responsibility; final decisions will be made with PI oversight.


Physical Requirements 

  • Delivery and pick-up of equipment to student fellows, transporting and arranging event materials including display easels, equipment, and fellow artwork; onsite supervision of film and photography equipment.


Supervisory Responsibility 

  • Assist in supervising undergraduate student teaching assistants and office assistants; about 3 student workers per session.
  • Assist in supervising instructors.


Budget Authority 

  • Process stipends, salaries, vendor payments, and material purchases; $150,000 for the six-month period.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • BA or experience in a related field preferred.
  • Experience in social networking.
  • Experience in youth programs and/or community outreach a plus.

 

 

Classified Title: Program Coordinator 
Job Posting Title (Working Title): Program Coordinator for Baltimore Youth Film Arts   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.00 - $28.75 - $36.50 HRLY ($52,000.00 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday / 9:00 AM - 5:00 PM 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: ​​​​​​​Film and Media Studies  
Personnel area: School of Arts & Sciences 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Homewood Campus

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