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Job Req ID:  58656

Publicity Assistant

General Description:

The publicity assistant coordinates administrative tasks for the Books publicity team and broader marketing department. The publicity assistant will also help with social media and awards processing. The position reports to the Publicity Manager.

The publicity assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute.  This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship; the creation of pioneering technologies to enhance discovery and learning; and the connection of people to the most trusted knowledge from global researchers, scholars, and educators. 


NOTE: This position is remote eligible during the pandemic. Once campus reopens, this position will be expected to report to the Homewood campus (Baltimore, MD) on a regular basis.


Essential Duties and Responsibilities:

  • Assists the Books marketing team with publicity efforts for scholarly monographs.
  • Assists Publicist in creating and scheduling content across JHUP social channels, with special attention to our brand voice.
  • With guidance from Publicist, tracks and submits books for award consideration.
  • Coordinates with publicity team to create press kits, organize files, and write copy as needed for each season’s catalog of books.
  • Log media hits and marketing promotions into Allbooks (our title database system) or other JHUP systems.
  • Performs administrative tasks such as invoice processing, mailings, etc., for the marketing department.
  • Takes on special long-term projects, such as marketing research for special books or product lines.


Minimum Qualifications:

  • High School diploma/GED and two years related experience required.
  • Additional education may substitute for experience.


Preferred Qualifications:

  • Bachelor’s degree
  • Top-notch organizational skills; demonstrated ability to handle competing demands from various sources.
  • Careful attention to detail.
  • Excellent written and verbal communication
  • Ability to handle competing demands from various sources.
  • General working knowledge of Microsoft Office suite.
  • Experience with databases, Filemaker, Adobe Photoshop, and Canva a plus.


Classified Title: Communications Assistant 
Working Title: Publicity Assistant 
Role/Level/Range: ATO 37.5/02/OD 
Starting Salary Range: $15.26 - $21.00 per hour
Employee group: Full Time 
Schedule: Mon-Fri, 8:30 am - 5 pm 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10000124-Books Marketing Domestic 
Personnel area: Academic and Business Centers


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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