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Job Req ID:  113098

Publishing Operations Assistant

Johns Hopkins University Press seeks a Publishing Operations Assistant who will be responsible for performing editorial and production functions for the reprints program, assisting with the project management of book publications, and handling administrative duties for the Publishing Operations department. The Publishing Operations Assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship, the creation of pioneering technologies to enhance discovery and learning, and the connection of people to the most trusted knowledge from global researchers, scholars, and educators.


The Publishing Operations Assistant supports the activities of the design, manuscript editorial, and production teams and works with staff from across all Books Division departments. The Hopkins Press Books Division publishes between 120 and 150 titles annually, along with more than 200 reprints per year This position reports to the Director of Publishing Operations.

The Press is committed to honoring every person’s inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.


The starting salary range for this position is $ 31,200 to $43,388. Actual salary may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.


Specific Duties & Responsibilities

  • Assist with reprints process including performing the editorial and production work to implement text corrections, update and archive production files, track budgets and schedules, and ensure timely manufacturing and distribution.
  • Obtain Cataloging-in-Publication data from the Library of Congress for all new books.
  • Accurately track departmental invoices and process in a timely manner.
  • Assist with cover design and review process.
  • Take meeting notes and distribute minutes for departmental meetings.
  • Assist with real-time maintenance and completeness of records in title management database and generating reports/pulling data.
  • Assist with management of electronic content archive and manufacturing library including confirming/researching accuracy and completeness of files, materials, and/or specifications.
  • Manage physical components and final products including distributing advance book copies and covers and returning excess inventory to the warehouse.
  • Under supervision of publishing operations managers, responsible for editorial work and production coordination on a limited number of book projects, primarily first-time paperbacks and revised editions, working directly with authors, freelancers, and vendors.
  • Train, supervise, and direct the work of staff, casual workers, students, and interns, as needed.
  • Weave diversity, equity, inclusion and access principles into all aspects of the work.



Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Strong interest in book design, editing, proofreading, and/or typography.
  • Proficiency in full suite of Microsoft Office applications.
  • Proficiency in Acrobat, InDesign, and Adobe Creative Cloud applications.
  • Familiarity with Chicago Manual of Style.
  • Excellent critical thinking and communication skills.
  • Superior problem-solving skills including using analytics to drive decisions.
  • Creative thinker; embracing new ideas; passionate about developing the potential of Hopkins Press.
  • Inclusive in decision-making and problem-solving.
  • Excel in effective use of resources; keen self-awareness of strengths and weaknesses.

 

 

Classified Title: Publication Assistant 
Job Posting Title (Working Title): Publishing Operations Assistant   
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.00 - $22.50 - $28.50 HLRY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Books Design and Production  
Personnel area: Academic and Business Centers 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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