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Requisition ID:  117153

Research Integrity & Outside Interests Specialist

The Divisions of Research Integrity (RI) and Outside Interests (OI) occupy a unique position in the School of Medicine (SOM). These divisions develop and manage implementation of policy in the areas of conflict of interest, conflict of commitment, misconduct, and research integrity. We are seeking a Research Integrity & Outside Interests Specialist who will provide complex administrative support to the staff in these divisions and report to the directors of RI and OI. The Specialist will serve as the initial point of contact for RI and OI. The position will ensure the administrative day-to-day responsibilities are addressed in an appropriate and timely manner. These responsibilities include, but are not limited to, scheduling critical and often confidential meetings that involve multiple participants, maintaining complex calendars, routine correspondence, compiling and maintaining data, and special projects as assigned.


Specific Duties & Responsibilities

Research Integrity

  • Assist with processes related to misconduct cases.
  • Maintain confidential and sensitive files for research and professional misconduct cases.
  • Coordinate scheduling of sensitive, confidential meetings or conference calls and prepare materials as needed.
  • Work with outside vendors (e.g., data forensics contractors, court reporting services) to coordinate services.
  • Send and track case-related correspondence and other materials.
  • Provide complex administrative support for the Responsible Conduct of Research (RCR) program.
  • Coordinate logistics for annual lecture series, division/department presentations, occasional conferences, and other related meetings, including dates, venues, A/V, and catering.
  • Independently coordinate attendance for lecture series attendees to generate CME and LMS credit using online management systems, as well as completion information related to other components of RCR program.
  • Prepare materials for division/department meetings and presentations.
  • Develop reports regarding compliance with RCR program requirements.
  • Provide general administrative assistance.
  • Independently review and triage or respond to e-mails sent to general division account.
  • Assist with maintenance of web content.


Outside Interests

  • Understand and apply OI policies and procedures to assist with reviews of disclosures.
  • Independently triage disclosures of outside activities and conflicts of interest as they are received.
  • Facilitate reviews of disclosures in accordance with institutional and office policy and procedures.
  • Provide complex administrative support for the Annual Certification process.
  • Develop weekly reports regarding completion rates, exceptions, issues, etc.
  • Independently identify and resolve discrepancies found in Annual Certification responses.
  • Manage OIs relationships with the Offices of Research Administration, Technology Ventures, and Human Subjects Research.
  • Review relevant notifications of potential conflicts of interest in research and follows up with investigators and/or inventors accordingly.
  • Compile and maintain data to ensure compliance with OI policies and relevant regulations.
  • Provide e-mail and telephone support for faculty members regarding disclosures, policy questions and other requests as needed.
  • Explain fundamentals of OI policies and relevant regulations to faculty and staff
  • Coordinate logistics for monthly meetings and annual retreats of the Committee on Outside Interests.
  • Update and maintain the content of internal OI standard operating procedures on a continuous basis.






Minimum Qualifications
  • High School diploma or graduation equivalent
  • Five years progressively responsible administrative experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula


Preferred Qualifications
  • Bachelor's Degree.
  • Experience in an academic medical institution, research environment, or research affairs office.
  • Experience with Site Executive.

 

 

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Research Integrity & Outside Interests Specialist   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY ($50,992 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Hybrid 1-2 days/Monday - Friday 8:30 am - 5 pm 
Exempt Status: Non-Exempt 
Location: JH Downtown Center 
Department name: SOM Admin Policy Coordination Office  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
JH Downtown Center

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