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Job Req ID:  106101

Research Program Assistant II

We are seeking a Research Program Assistant II who will support the Adult AIDS Clinical Trials Unit (ACTU) and the HIV Prevention Trials Unit (HPTN) with both clerical and data activities. The ACTG and HPTN networks largely conduct trials related to HIV and are also participating in multiple studies of COVID treatment, immunologic response, and vaccines. General responsibilities will include data entry/keying of all case report forms, distribution of patient identifiers, scheduling and preparing patients’ study visits and providing clerical support including, but not limited to, filing and copying. Additionally, this position will participate in limited quality management activities in accordance with federal and sponsor regulations.

Specific Duties & Responsibilities

  • Schedule patient appointments into the JHMI scheduling system and print/distribute the clinic schedule to appropriate personnel for the next day’s appointments.
  • Prepare all relevant paperwork for patient visits including lab requisitions, specimen tracking forms, special case report forms, etc.
  • File case report forms and participant calendars/labels into participants’ protocol notebooks.
  • File patient charts at the end of each day. File protocol documents in filing cabinet.
  • Sort, log and file consent forms and stuff patient charts with amended documents. Xerox materials as requested on a daily basis.
  • Provide telephone coverage.
  • Order supplies; maintain inventory and organization of the supply cabinet. Unpack, inventory and organize data forms.
  • Deliver and pick-up documents and other needed study materials as requested.
  • Send completed data forms for secondary QA procedures before the data is keyed into the database.
  • Assist Data Manager to reconcile monthly delinquent data lists, queries and warnings within two weeks of receipt.
  • Transcribe and distribute staff and patient review meeting minutes.
  • Reconcile ACTG and HPTN invoices from various departments and charging within the appropriate hospital systems.
  • Maintain, reconcile, and replenish the petty cash account.
  • Data entry/keying of all case report forms.
  • Assist data manager with submissions of continuing reviews and updates to the IRB as needed.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Some college courses preferred.
  • General knowledge of medical terminology and HIV disease helpful.
  • Organizational abilities absolutely essential.
  • High level of attention to detail and accuracy.
  • Ability to work well with others to solve problems.
  • Ability to work under pressure and within deadlines.
  • Ability to maintain participant confidentiality.

Classified Title: Research Program Assistant II   
Role/Level/Range: ACRO40/E/02/CC  
Starting Salary Range: $15.00-$20.40 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: ​​​​​​​School of Medicine Campus 
Department name: ​​​​​​​SOM DOM Infectious Disease  
Personnel area: School of Medicine 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



School of Medicine - East Baltimore Campus