Job Req ID:
112795
Research Program Assistant II
We are seeking a casual Research Program Assistant II who will assist in the coordination of inpatient research protocols, writing procedures for data tasks, data collection, data entry, and operational functions in clinical research.
Specific Duties & Responsibilities
- Data entry, management, and calculations using a computerized database, word processing, and spreadsheet software.
- Review data input for accuracy and completeness, as well as assisting with problem-solving through data entry or database tasks.
- Assist coordinator/supervisor/manager with study startup, study administrative tasks (e.g. tracking invoices), and quality assurance reviews.
- Assist in the coordination of studies, including facilitating administration of study interventions, coordinating with hospital clinicians/personnel.
- Screen patient eligibility for studies. Identify study participants and assist in their recruitment process for various clinical trials.
- Assist coordinator/supervisor/manager in orienting new staff to study procedures.
- Assist coordinator/supervisor/manager in collecting and maintaining staff records including certificates of completion of mandatory IRB classes.
- Assist in the preparation of data reports for IRB, funding agencies, and other research sponsors.
- Assist co-workers and students/trainees in prioritizing workflow when necessary for optimizing efficiency and productivity.
- Proactively seek to improve or optimize workflow and discuss with coordinator/supervisor as appropriate.
- Assist in research activities to maintain cohort retention by calling and mailing patients with reminders of their appointments, and scheduling and completing research visits.
- Follow all written and unwritten study practices, procedures, and protocols.
- Administer standardized surveys to research subjects or their proxies via phone, or via in-patient, clinic, or home visits.
- Conduct standardized assessments of patients via in-patient, clinic, or home visits, escort patients through the hospital during their research visit, and represent the research group while guiding visitors from an outside institution.
- Maintain logs of patient screening, research visit scheduling, and data collection.
- Organize and file participant records; prepare and maintain study materials.
- Identify appropriate patients for data collection.
- Collect data via abstraction from paper and electronic medical records.
- Maintain a filing system for electronic and paper-based records.
- Maintain compliance with HIPAA and IRB regulations and guidelines.
- Actively communicate and update supervising coordinators and/or faculty on patient data collection and entry status via verbal and written communication.
- Attend regular group meetings (weekly or monthly)
- Prepare study documents for IRB submission.
- Conduct literature search & organize data for reports and research manuscripts.
- Prepare weekly report of work hours and activities for review by the supervisor.
Special Knowledge, Skills & Abilities
- Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
- Have initiative in anticipating and responding to staff and research subjects’ needs based on awareness of routine and repeated job functions.
- Demonstrate and serve as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students, and participants.
Scope of Responsibility
- Knows the informal policies, procedures, and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
Decision Making
- Carries out duties and responsibilities with limited supervision but asks for clarification when needed regarding data quality and integrity issues.
Supervision
- Will work directly under the supervision of the Principal Investigator and Study Coordinators/Supervisor/Manager
Authority
- Does not direct the activities of staff or a function.
- Has the ability to assign smaller tasks to other team members.
Communication
- Strong verbal and written communication skills.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Two years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Physical Requirements:
- Sitting in a seated position for extended periods of time.
- Standing and/or walking for extended periods of time.
- Assisting patients during evaluations within the crowded clinical environment.
- Reaching by extending hand(s) or arm(s) in any direction.
- Finger dexterity is required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
- Communication skills using the spoken word.
- Ability to see within normal parameters.
- Ability to hear within normal range.
- Ability to move about.
- Ability to lift 20 lbs.
Preferred Qualifications
Classified Title: Research Program Assistant II
Job Posting Title (Working Title): Research Program Assistant II
Role/Level/Range: ACRO40/E/02/CC
Starting Salary Range: Min $15.50 - Max $26.00 HRLY ($21.00 HRLY targeted; Commensurate with experience)
Employee group: Casual / On Call
Schedule: Hours Vary
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10002817-SOM DOM Pulmonary
Personnel area: School of Medicine
School of Medicine - East Baltimore Campus