Share this Job
Job Req ID:  89896

Research Program Assistant II

Will be involved in assisting in coordination of inpatient research protocols, writing protocols for data tasks, data collection, entry and management functions in clinical research.

Essential Job Functions:

o Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students and participants

o Prepares weekly report of work hours and activities for review by supervisor

o Literature search & organize data for reports and research manuscripts

o Prepare study documents for IRB submission

o Attend regular group meetings (weekly or monthly)

o Have initiative in anticipating and responding to staff and research subjects’ needs based on awareness of routine and repeated job functions

o Actively communicate and update supervising coordinators and/or faculty on patient data collection and entry status via verbal and written communication

o Maintain compliance with HIPAA and IRB regulations and guidelines

o Maintain filing system for electronic and paper-based records

o Collect data via abstraction from paper and electronic medical records

o Identify appropriate patients for data collection

o Organize and file participant records; prepare and maintain study materials

o Maintain logs of patient screening, research visit scheduling and data collection

o Conduct standardized assessments of patients via in-patient, clinic or home visit, escort patients through hospital during their research visit and represent the research group while guiding visitors from outside an outside institution

o Administer standardized surveys to research subjects or their proxies via phone, or via in-patient, clinic or home visits

o Follow all written and unwritten study practices, procedures and protocols

o Assist in research activities to maintain cohort retention by calling and mailing patients with reminders of their appointments, and scheduling and completing research visits

o Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency

o Proactively seek to improve or optimize work flow and discuss with coordinator/supervisor as appropriate

o Assist co-workers and students/trainees in prioritizing work flow when necessary for optimizing efficiently and productivity

o Assist in preparation of data reports for IRB, funding agencies, and other research sponsors.

o Assist coordinator/supervisor/manager in collecting and maintaining staff records including certificates of completion of mandatory IRB classes

o Assist coordinator/supervisor/manager in orienting new staff study procedures

o Screening patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.

o Assist in coordination of studies, including: facilitating administration of study interventions, coordinating with hospital clinicians/personnel

o Assist coordinator/supervisor/manager with study startup, study administrative tasks (e.g. tracking invoices), and quality assurance reviews

o Exercise a positive attitude, good judgment, tact, and sensitivity in all interpersonal interactions

o Data entry, management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness, as well as assisting with problem-solving through data entry or database tasks

Scope of Responsibility:

Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.

Decision Making:

Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues.


Will work directly under the supervision of the Principal Investigator and Study Coordinators/Supervisor/Manager


Does not direct the activities of staff or a function. Has the ability to assign smaller tasks to other team members.


Strong verbal and written communication skills


Experience in using a personal computer. Ability to work independently and manage multiple tasks. Highly attentive to detail and deadlines.

Certification: Required:

All IRB-required courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.

Physical Requirements:

  • Sitting in a normal seated position for extended periods of time
  • Standing and/or walking for extended periods of time
  • Assisting patients during evaluations within crowded clinical environment
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about
  • Ability to lift 20 lbs.

Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Two years related experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

  • Classified Title: Research Program Assistant II 
    Working Title: Research Program Assistant II   
    Role/Level/Range: ACRO40/E/02/CC  
    Starting Salary Range: $31,200 - $42,432 - $53,040 Houry (Commensurate with experience) 
    Employee group: Full Time 
    Schedule: M-F, 40 hrs 
    Exempt Status: Non-Exempt 
    Location: School of Medicine - East Baltimore Campus 
    Department name: 10002817-SOM DOM Pulmonary 
    Personnel area: School of Medicine 


    Total Rewards
    The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


    Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
    JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

    The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


    The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


    Equal Opportunity Employer

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


    EEO is the Law
    Learn more:


    Accommodation Information

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


    Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


    The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


    Note: Job Postings are updated daily and remain online until filled.



    School of Medicine - East Baltimore Campus