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Job Req ID:  104223

Research Program Assistant

We are seeking a Research Program Assistant who will be involved in data collection, entry, and management functions in a research program.

Specific Duties & Responsibilities

  • Collect data via abstraction from paper and electronic medical records.
  • Maintain logs of patient screening, treatments, and visits.
  • Data entry, management, and calculations using a computerized database, word processing, and spreadsheet software; review data input for accuracy and completeness.
  • Communicate and update supervising coordinators, collaborators, administrators, clinicians, and/or and program leaders on patient enrollment/treatment/eligibility and data collection status via verbal and written communication.
  • Identify appropriate patients for clinical program.
  • Communicate with program sponsors, coordinators and collaborators.
  • Maintain filing system for electronic and paper-based patient records.
  • Maintain compliance with HIPAA guidelines.
  • Attend regular group meetings (weekly or monthly).
  • Obtain consent and HIPAA approvals from eligible patients.
  • Administer standardized surveys to patients or their proxies via phone, or via in-patient, clinic or home visits.
  • Call patients with reminders of their appointments.
  • Conduct standardized assessments of patients via in-patient, clinic or home visit.
  • Escort patients through the hospital during any visit.
  • Set up and take down equipment for patient testing.
  • Literature search & organize data for program-related reports and papers.
  • Assist with IRB submissions, as needed.
  • Follow all written and unwritten program practices, procedures, and protocols.
  • Organize and file patient records; prepare and maintain program materials
  • Prepares weekly report of work hours and activities for review by the supervisor.

Special Knowledge, Skills, & Abilities

  • Strong verbal communication skills. 
  • Maintain high level of motivation for job functions with positive attitude.
  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
  • Have initiative in anticipating and responding to program needs based on awareness of routine and repeated job functions.
  • Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, and students.
  • Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
  • Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues.

Physical Requirements 

  • Sitting in a normal seated position for extended periods of time.
  • Standing and/or walking for extended periods of time.
  • Assisting patients during evaluations within crowded clinical environment.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Some related experience.
  • Required All HIPAA and related courses must be completed, and appropriate exams passed with necessary certification within 2 weeks of start date.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Some college preferred.

Classified Title: Research Program Assistant 
Working Title: Research Program Assistant   
Role/Level/Range: ACRO40/E/02/CB  
Starting Salary Range: 31,200, 39,312, 46,800 Salary (Commensurate with pay) 
Employee group: Casual / On Call 
Schedule: Varies 
Exempt Status: Non-Exempt 
Location: School of Medicine - East Baltimore Campus 
Department name: 10002817-SOM DOM Pulmonary 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



School of Medicine - East Baltimore Campus