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Job Req ID:  114293

Research Program Coordinator

Under the direct supervision of the Research Manager, and in collaboration with multiple principal investigators, the Department of Medicine, Division of Geriatrics is seeking a Research Program Coordinator to be responsible for the day-to-day operations of aging research studies that span qualitative and quantitative research methods. Responsibilities will include enrollment of older adults, their family caregivers, and health care professionals into aging studies sponsored by the National Institute on Aging and the Division of Geriatric Medicine and Gerontology. The work may include providing remote assistance on other collaborative projects based outside of Maryland by supporting the work of JHU principal investigators and coinvestigators. This includes implementation of research protocols by recruiting and consenting study eligible patients into studies, adhering to IRB approved study designs and activities, and following study specific timelines. The coordinator will be actively involved in the administration of research studies led by investigators based at the Center for Transformative Geriatric Medicine at the Johns Hopkins Bayview Medical Center. This includes tasks required to obtain and maintain IRB approval for research studies funded by PCORI, NIH, AHRQ, and private foundations.


This position requires working directly (in person, in community-based settings, or electronically) with older adults, healthcare professionals (e.g., physicians, home health nurses, rehabilitation therapists), and administrators. Requires skills related to the development of research instruments (interview/focus group guides, questionnaires, surveys, and data forms) necessary for study execution as well as testing and implementation of research protocols, obtaining informed consent, collecting and recording data, and ensuring that research protocols are executed appropriately. The coordinator will also serve as a liaison between multiple collaborators and disciplines, coordinating services and the communication of pertinent information.


Specific Duties & Responsibilities

  • Organize the administration of study procedures; handle all related procedures, e.g. participant recruitment, enrollment, scheduling, data forms, and mailings; phone interviewer schedules; explaining study procedures to prospective participants and speaking with participants from previous studies, contact potential subjects by letter or phone, conducting baseline and follow-up interviews and questionnaires; performing related project tasks and support.
  • Assist in the recruitment, screening, and consent of participants according to inclusion and exclusion criteria.
  • Assist in the modification of interview guide as appropriate.
  • Assist in the development and delivery of study materials and documents such as recruitment flyers, consent forms, interview guides, surveys, etc.
  • Perform data collection, data entry and data management functions for qualitative and quantitative research studies.
  • Assist in the preparation and submission of IRB applications and submit investigator approved communications to the IRB through web-based program
  • Work collaboratively with the research manager, database managers, analysts, and other study personnel.
  • Communicate clearly with potential subjects to ensure understanding of the research protocols for which they may volunteer.
  • Assist with manuscript preparation.
  • Assist with literature review using PubMed and other databases and summarizing relevant studies for new topics.
  • Learn and use programs or technologies relevant to research projects or related tasks.
  • Enter participant demographic data into database systems and respond in a timely manner to special projects or queries related to the data.
  • Prepare reports on individual study participants as required by the principal investigators and/or external agencies.
  • Assist in the design and creation of protocol specific case report forms.
  • Assist principal investigator(s) and/or program manager in defining information and plans required to accomplish goals of studies.
  • Prepare and submit annual renewals, amendments, and adverse event reports with clinical input according to IRB and Sponsor requirement.
  • Adhere to all protocol requirements to ensure the validity of the research data.
  • Maintain regulatory binders for each assigned protocol.
  • Maintain good working knowledge of all assigned protocols and reporting requirements.
  • Present and summarize results in various formats including oral and written reports.
  • Assist in the development (with Pis) and maintenance of codebook for qualitative analysis and coding interview transcripts using appropriate qualitative software.
  • Perform occasional home visits in the Baltimore area for study related tasks.
  • Assist the research manager, research program coordinator(s) and the Pl(s) in coordinating team meetings, developing meeting agendas, study reports, recording meeting minutes, and other tasks as needed.
  • Schedule, attend, and take notes during regular research group and Pl meetings.


Minimum Qualifications
  • Bachelor's Degree in related discipline.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Proficiency in standard computer programs, including Microsoft Word and Excel
  • Occasionally travel in state and out of state to health care offices and sites and to help run an advisory council for a clinical trial.


Preferred Qualifications
  • Experience with focus groups and semi-structured interviews is highly desired.
  • Experience with coding of qualitative data.
  • Fluency in another language commonly spoken by research participants (e.g., Spanish) will be considered an additional asset.
  • Efficiency, organization, and time management skills are essential to the position.
  • Familiarity with Access.

 

 

Classified Title: Research Program Coordinator 
Job Posting Title (Working Title): Research Program Coordinator   
Role/Level/Range: ACRO40/E/03/CD  
Starting Salary Range: $17.00 - $30.00 HRLY ($47,840 targeted; Commensurate with experience0 
Employee group: Full Time 
Schedule: M-F 8:30a-5p 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10002790-SOM DOM Bay Geriatric Medicine 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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