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Requisition ID:  118130

Research Program Coordinator

The Department of Medicine is seeking a Research Program Coordinator to be responsible for coordinating clinical research activities for rheumatology and pulmonary physicians operating within the Johns Hopkins Myositis Center. The Coordinator will oversee all facets of research activities, including patient recruitment and scheduling, data collection and management, specimen collection, handling and processing, compliance with IRB regulations and communicating with team members on the status of projects. The individual will act as primary liaison between principal investigator, School of Medicine, Research Administration, GCRC, funding agencies and other study related organizations.


Specific Duties & Responsibilities


Clinical Research Activities

  • Assist the principal investigators with multiple clinical research projects. Work on clinical studies requiring a high level of knowledge, coordination and data abstraction.
  • Assist clinicians with patient screening, consenting and verification of patient eligibility for studies.
  • Explain protocol procedures and obtain informed consent.
  • Schedule patients’ appointments and follow up visits/phone calls at the appropriate time to assure completion of protocol requirements, which may require coordination of multiple appointments and centers.
  • Be responsible for organization, entry, maintenance and accuracy of patient clinical research data.
  • Design and compile materials which aid physicians and other staff in complying with protocol requirements.
  • Establish study calendar of various clinical protocols and coordinate the logistics needed for successful completion of the studies.
  • Responsible for monitoring the clinical course and collection of research data on patients entered into research protocols.
  • Collect patient source documents and case report forms for analyzing patient data.
  • Act as primary contact for study participants, which may include scheduling, confirming appointments, and escorting/directing to various locations on campus.
  • Perform structured tests in the clinic and complete various assessment tools and questionnaires related to each study and ensure integrity of data collected.
  • Coordinate the collection and documentation of patient information for research purposes.
  • Organize and create clinical research charts to be reviewed by regulatory agencies.
  • Maintain a research database of patients enrolled in clinical trials.
  • Participate in and or organize community events to increase public awareness.


Regulatory Compliance

  • Responsible for Institutional Review Board (IRB) submission, verification and maintenance of protocol specific information. Prepare and submit annual renewal requests, amendments and safety reports according to IRB requirements.
  • Maintain regulatory binders per protocols.
  • Document adverse events and protocol deviations.
  • Complete training requirements for biohazard material handling and department of transportation (DOT) shipping requirements.


Data Management

  • Responsible for maintaining and promptly updating online Clinical Research Management System.
  • Assist with preparation of data for reports and presentations.
  • Respond in a timely manner to special projects or queries related to data.
  • Design and implement procedural adjustments to increase accuracy and efficiency of data collection and entry process.
  • Perform quality checks on data entry.
  • Ensure accuracy and timeliness of data collection. Interact regularly and helps facilitate the completion of work with members of the research team regarding data management and the status and progress of ongoing studies.
  • Abstract patient clinical and demographic from a variety of sources and enter into tracking spreadsheet or data base.


Research Program Oversight

  • Meet regularly with Principal Investigators to review data accuracy and overall study progress.
  • Work with the Center Directors and/or study sponsors on problem recognition/resolution, accuracy of data gathered, and patient well-being, completion and collection of regulatory documents required by sponsors.
  • Prepare for and participates in audits of studies including follow-up items.
  • Conduct periodic audits under the direction of the Program Coordinator and/or PI.


Financial Management

  • Keep records of expenditures and work with budget analysts to ensure accurate and prompt reporting of study financials.


Minimum Qualifications
  • Bachelor's Degree in related discipline.


Preferred Qualifications
  • Experience in phlebotomy strongly preferred

 

 

Classified Title: Research Program Coordinator   
Role/Level/Range: ACRO40/E/03/CD  
Starting Salary Range: $17.20 - $30.30 HRLY ($46.000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30a - 5p 
FLSA Status: Non-Exempt 
Location: Hybrid/Johns Hopkins Bayview  
Department name: SOM DOM Bay Rheumatology   
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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