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Job Req ID:  9720

Research Program Coordinator

General summary/purpose:

The Research Program Coordinator is responsible for coordinating clinical research activities for the Myositis Center in the Division of Rheumatology. The Coordinator will oversee all facets of research activities, including patient recruitment and scheduling, data collection and management, specimen collection, handling and processing, compliance with IRB regulations and communicating with team members on the status of projects.  The individual will act as primary liaison between principal investigator, School of Medicine, Research Administration, GCRC, funding agencies and other study related organizations. Experience in phlebotomy preferred. 



Specific duties & responsibilities:

Clinical Research Activities

  • Assist the principal investigator with multiple clinical research projects. Work on clinical studies requiring a high level of knowledge, coordination and data abstraction
  • Assist clinicians with patient screening, consenting and verification of patient eligibility for studies
  • Explain protocol procedures and obtain informed consent
  • Schedule patients’ appointments and follow up visits/phone calls at the appropriate time to assure completion of protocol requirements, which may require coordination of multiple appointments and centers.
  • Be responsible for organization, entry, maintenance and accuracy of patient clinical research data
  • Design and compile materials which aid physicians and other staff in complying with protocol requirements
  • Establish study calendar of various clinical protocols and coordinate the logistics needed for successful completion of the studies.
  • Responsible for monitoring the clinical course and collection of research data on patients entered into research protocols
  • Collect patient source documents and case report forms for analyzing patient data.
  • Act as primary contact for study participants, which may include scheduling, confirming appointments, and escorting/directing to various locations on campus
  • Perform structured tests in the clinic and complete various assessment tools and questionnaires related to each study and ensure integrity of data collected 
  • Coordinate the collection and documentation of patient information for research purposes.
  • Organize and create clinical research charts to be reviewed by regulatory agencies
  • Maintain a research database of patients enrolled in clinical trials
  • Participate in and or organize community events to increase public awareness


Regulatory Compliance

  • Responsible for Institutional Review Board (IRB) submission, verification and maintenance of protocol specific information. Prepare and submit annual renewal requests, amendments and safety reports according to IRB requirements
  • Maintain regulatory binders per protocols
  • Document adverse events and protocol deviations
  • Complete training requirements for biohazard material handling and department of transportation (DOT) shipping requirements


Data Management

  • Responsible for maintaining and promptly updating online Clinical Research Management System
  • Assist with preparation of data for reports and presentations
  • Respond in a timely manner to special projects or queries related to data
  • Design and implement procedural adjustments to increase accuracy and efficiency of data collection and entry process
  • Perform quality checks on data entry
  • Ensure accuracy and timeliness of data collection. Interact regularly and helps facilitate the completion of work with members of the research team regarding data management and the status and progress of ongoing studies
  • Abstract patient clinical and demographic from a variety of sources and enter into tracking spreadsheet or data base


Scholarly Activities

  • Assist with writing manuscripts and abstracts for publication
  • Assist with development of grants, progress reports and study protocols


Research Program Oversight

  • Meet regularly with Principal Investigators to review data accuracy and overall study progress
  • Work with the Center Directors and/or study sponsors on problem recognition/resolution, accuracy of data gathered and patient well-being, completion and collection of regulatory documents required by sponsors
  • Prepare for and participates in audits of studies including follow-up items
  • Conduct periodic audits under the direction of the Program Coordinator and/or PI


Financial Management

  • Keep records of expenditures and work with budget analysts to ensure accurate and prompt reporting of study financials



Minimum qualifications (mandatory):


Bachelor's degree in related discipline.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.



Required: Some related experience in a research setting

Preferred: 2 years of expericence in a research setting.  Experience in phlebotomy preferred.  Exposure to research protocols and regulations.


Special knowledge, skills, and abilities:

Proficiency with MS Word and Excel is required. Proficiency with Access is desired but on-site training can be done.

Excellent organizational skills and attention to detail skills required. Ability to follow multiple, detailed direction. Knowledge of medical terminology highly desired. Must have excellent time management skills. Must have excellent oral and written communication skills.  Experience in phlebotomy preferred. 


Classified title: Research Program Coordinator

Role/Level/Range: ACRO/3/CD

Starting Salary Range: $32,822 - $45,115

Employee group: Full time

Employee subgroup: Non-Exempt

Schedule: Working 40 hours per week; Monday-Friday

Location: Johns Hopkins Bayview

The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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