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Job Req ID:  10598

Research Program Coordinator

Classified Title: Research Program Coordinator 
Role/Level/Range: ACRO40/E/03/CD 
Starting Salary Range: $15.78-$21.69
Employee group: Full-Time 
Schedule: Working 40 hours per week, Monday-Friday 8:00-5pm
Employee subgroup: Non-Exempt 
Location: 04-MD:School of Medicine Campus 
Department name: 10002790-SOM DOM Bay Geriatric Medicine 
Personnel area: School of Medicine


General summary/purpose:

The Research Coordinator will be responsible for the logistics of entering older adults into a clinical study of influenza vaccination efficacy. This includes implementation of research pools by recruiting and consenting study eligible patients into the study, implementing the research protocol, and following the subjects for several month for evidence of influenza. In addition, the coordinator will provide support as needed on a variety of aging and frailty studies and be actively involved in the administration of research studies for multiple investigators as part of a team of clinical research coordinators for studies sponsored by the Older American Independence Center in the Division of Geriatric medicine and Gerontology.

This position will require working directly with older human subjects, Physician investigators, and require skills related to the development of research instruments (questionnaires, surveys, and data forms) necessary for study execution as well as testing and implementation of research protocols, obtaining informed consent, collecting and recording data, monitoring clinical course of patients enrolled in the clinical trial, and ensuring that research protocols are executed appropriately. This individual will also serve as a liaison between multiple collaborators and disciplines, coordinating services and the communication of pertinent information. This individual will assist the investigators/Program Manager in making decisions regarding eligibility for multiple protocols. This position will be under the direct supervision of the Clinical Research Manager and the Principal Investigators.  


Specific duties & responsibilities:

The coordinator will recruit and enroll eligible participants into clinical protocols, maintain good working knowledge of all assigned protocols and reporting requirements. The coordinator will work on complex clinical studies which require a high level of knowledge, coordination, while maintaining regulatory binders for each assigned protocol. This individual will also prepare and submit annual renewal requests, amendments, and adverse event reports with clinical input according to IRB and Sponsor requirement, adheres to all protocol requirements to ensure the validity of the clinical research data, assist principal investigator and/or program manager in defining information and plans required to accomplish goals of studies, assist in the design and creation of protocol specific case report forms as needed, prepares reports on individual patients or the study as required by the principal investigators and/or external agencies, enter patient demographic and clinical data into institutional database systems as required, and responds in a timely manner to special projects or queries related to the data. The coordinator will identify community dwelling older subjects who will undergo influenza vaccine in the fall. The coordinator will be expected to organize recruitment venues in outpatient clinics, assisted living facilities, senior centers, and then recruit subjects into the clinical protocol. Perform home visits as necessary, and perform phlebotomy as part of this and other study protocols. The coordinator will be involved in the administration of study procedures for clinical and home visit; handling all related procedures (i.e.) participant recruitment, enrollment, scheduling, data forms, and mailings; phone interviewer schedules; explaining study procedures to prospective participants and speaking with participants from previous studies, contact potential subjects either by letter or phone, conducting baseline and follow-up interviews and questionnaires; working with the database manager on proper entry of collected data; performing related project tasks and support as necessary.


Essential Job Functions:

Efficiency, organization, and time management skills are essential to the position. This individual must be able to use all standard personal computer work station programs, including Microsoft Word and Excel and Access. In addition, this individual must be able to submit investigator approved communications regarding multiple research studies with Hopkins IRB office through web-based program. Individual must be able to utilize standard telephone equipment and communicate clearly in English with potential subjects so that they understand research protocols that they may volunteer for.


The individual should be able to draw blood on human subjects as many of the protocols require that samples of blood be taken from volunteers. In addition, this individual must have a personal automobile as many of the subjects are not able to come to the research campus and therefore must be visited at home by the clinical coordinator. Individual must also be able to work with biological samples and deliver them to the appropriate laboratories as part of these studies.


Minimum qualifications (mandatory):

Bachelor's degree in related discipline required. Some related experience required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Phlebotomy skill required. Candidate must be detail oriented, self-motivated, string interpersonal skills and have a friendly demeanor. Must be able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent skills in clinical encounters with study participants. Excellent writing and communication skills. Must have team work ethic, and also should be able to work independently. Must have basic knowledge of computer skills including; proficiency in Microsoft Word, Excel, and Access software. The candidate will need to be able to provide their own transportation for home visits and recruitment venues.



Required: Previous experience in the conducting of research studies, phlebotomy experience


Preferred: Some knowledge of Johns Hopkins environment preferred. Some knowledge of geriatric medical research preferred. 2 years of previous recruitment experience with older adults.


Any specific physical requirements for the job:

  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Handling by seizing, holding, grasping, turning or otherwise working with the hand or hands, but without finger dexterity
  • Ability to move about and sit and stand for extended periods of time


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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