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Job Req ID:  54428

Research Program Coordinator

General Summary/Purpose


Coordinate the implementation of two or more research protocols, and coordinate study-related administrative processes. Monitor studies to ensure that all protocols are followed and status reporting, billing, and other regulatory components are performed correctly.


Monitor a psychological intervention for a complex multi-site clinical study and work closely with research subjects to complete the intervention. Work directly with research subjects to systematically conduct standardized psychophysical, electrophysical, behavioral, and psychological assessments and maintain records of testing.


A variety of computer-controlled laboratory sensory testing devices will be used, including thermal sensory analyzers, algometers, von frey filaments, cold water baths, etc. Coordinate with other staff to ensure tests are conducted at specific time-points.


Has frequent/regular contact with research subjects and a variety of medical professionals. The position The position reports directly to the laboratory manager or study investigator.


Specific Duties & Responsibilities


  •  Coordinate staff and resources required for study procedures. Ensure completion of interventions, study measures and instruments.
  •   Conduct candidate telephone screening to determine eligibility.
  •   Recruit subjects and implement recruitment procedures. Verify patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements. Confirm patient registrations and relevant data points in databases.
  •   Explain study procedure to participants and obtain informed consent.
  •   Use software to manage, track and report flow of subjects through protocols.
  •   Handle relevant subject biological specimens and follow protocol requirements.
  •   Verify scheduling of patient appointments, tests, and follow‑up visits at the appropriate time in the treatment cycle to ensure completion of protocol requirements. Schedule transportation for study volunteers visits as needed.
  •   Design and compile materials to aid Investigators and other staff in complying with protocol requirements.
  •   Conduct standardized psychophysical, electrophysical, behavioral, and psychological assessments and maintain records of testing.
  •   Use equipment related to blood draws includes IV lines, needles, vials, and various other processing equipment and supplies. Teach subjects how to use a variety of study equipment used for ambulatory monitoring.
  •   Ensure timely data entry, check for accuracy, and ensure proper storage of data.
  •   May be required to supervise volunteers and students performing data entry.
  •   Work closely with data manager to assist in quality control procedures.
  •   Assist with regulatory work across studies, including IRB, DSMB, ClinicalTrials.gov and other required submissions and reporting.
  •   Assist with preparation for monitoring and audits of studies. May correct errors in database when necessary. May write responses to audit reports with input from the Principal Investigator.
  •   Prepare and distribute summary reports for research meetings. Coordinate and notify study team members of study meetings and tasks needing completion
  •   Design and create protocol‑specific case report forms as needed. 
  •   Coordinate research protocols with investigators and external research colleagues for multi-site studies.
  •   Maintain good working knowledge of all assigned protocols and reporting requirements. Works on complex clinical studies, which require a high level of knowledge, coordination, and data abstraction. 
  •   Travel to the Johns Hopkins School of Medicine campus and/or the University of Maryland Baltimore campus as required.
  •   Perform administrative and clerical tasks as needed, including ordering supplies, and other miscellaneous related duties as assigned.

Minimum Qualifications


  •   Bachelor's degree in related discipline.
  •   Some related experience.


Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *


Preferred Qualifications


3 years related research experience with human subjects..


Special Knowledge, Skills, and Abilities


  •   Ability to work independently.
  •   Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.
  •   Attention to detailt. Good proofreading skills.
  •   Excellent oral communication skills to deal effectively within and outside the department.
  •   Excellent written communications skills.
  •   Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel and Publisher.
  •   Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.
  •   Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments.
  •   Ability to interact effectively and compassionately with individuals at all levels and from diverse cultures.
  •   Working knowledge of REDCap, Qualtrics, and SPSS.


Physical requirements for the job:


  •   Able to sit in a normal seated position for extended periods.                                                  
  •   Able to reach by extending hand(s) or arm(s) in any direction.                                                                                    
  •   Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.                                                                                                                                        
  •   Communication skills using the spoken word.
  •   Ability to see within normal parameters.
  •   Ability to hear within normal range.





Classified Title: Research Program Coordinator 
Working Title: Research Program Coordinator 
Role/Level/Range: ACRO40/E/03/CD 
Starting Salary Range: $16.26 - $22.35/hr; Commensurate with experience
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am - 5:00pm, Up to 40 hrs/ week 
Exempt Status: Non-Exempt  
Location: 33-MD:Johns Hopkins Bayview 
Department name: 10003139-SOM Psy Behavioral Medicine 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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