Job Req ID:  114247

Research Program Coordinator

We are seeking a Research Program Coordinator who will be responsible for coordinating clinical research activities for nuclear medicine physicians and partnering principal investigators and co-investigators within the division. The Research Program coordinator will work collaboratively within a research team to promote quality and excellence of care, optimize team performance and achieve divisional clinical, research and organizational goals and outcomes.


Specific Duties & Responsibilities

  • Work with study Principal Investigators (PI) and serve as a liaison between multiple collaborators and disciplines to coordinate, supervise the day-to-day clinical research operations and data abstraction.
  • Responsible for coordination of services and communication of pertinent information to all study participants.
  • Monitor the clinical course of patients enrolled in clinical trials and ensures that research protocols are executed appropriately.
  • Prepare for and participate in monthly monitoring visits and audits per sponsor study.
  • Assist PI with informed consent and implements research protocols through recruiting and enrolling eligible patients into studies.
  • Prepare relevant documents for Institutional Review Board.
  • Assist the PI in overseeing and maintaining institutional and federal regulatory compliance, including preparing the IRB initial application, annual IRB continuing reviews, changes in research, protocol amendments, annual reports and events reports according to IRB requirements, and facilitates IRB audits.
  • Submit IND safety reports as needed to the IRB.
  • Collect research data and manage study databases as required by study protocols; enter data, control data quality and maintain research & data integrity.
  • Prepare & present data and project progress to investigators, funding agencies, and necessary compliance authorities as requested/required by protocols.
  • Detect and assist in solving logistical & technical problems and the development and testing of research protocols.
  • Ensure PI and co investigators have current and relevant licensure and training.
  • Assist the administrator in tasks relating to IRB submissions: completing progress reports, tracking of renewal dates, completing adverse event forms, writing draft forms.
  • Assist clinicians with patient screening, consenting and verification of patient eligibility for studies as necessary.
  • Receive training in different skills such as ECG monitoring in order to conduct and complete specific research protocol requirements/ study visit milestones.
  • Work independently and under the direction of the supervisor to ensure successful completion of each clinical research study.
  • Dispense correct compensation to research participants for research study visits or milestones reached.
  • Maintain inventory of study related supplies.
  • Coordinate the training of other research staff in data management and the use of data collection instruments as necessary.
  • Develop and maintain organizational and educational tools for staff and subjects to conduct the study accurately and in compliance with good research practice.
  • Conduct collection, processing and shipping of biospecimen as requested by research protocols according to DOT/IATA regulations.
  • Maintain regulatory binders per protocol.
  • Document adverse events and protocol deviations.
  • Conduct patient recruitment and scheduling, data collection and management, specimen collection, handling and processing, compliance with IRB regulations and communicating with team members on the status of projects.
  • Explain protocol procedures to research participants and obtain informed consent.
  • Schedule patients’ appointments and follow up visits/phone calls at the appropriate time to assure completion of protocol requirements, which may require coordination of multiple appointments and centers.
  • Design and compile materials which aid physicians and other staff in complying with protocol requirements.
  • Establish study calendar of various clinical protocols and coordinate the logistics needed for successful completion of study and follow-up visits.
  • Responsible for monitoring the clinical course and collection of research data on patients entered into research protocols.
  • Collect patient source documents and case report forms for analyzing patient data.
  • Act as primary contact for study participants, which may include scheduling, confirming appointments, and escorting/directing to various locations on campus.
  • Perform structured tests in the clinic and complete various assessment tools and questionnaires related to each study and ensure integrity of data collected as necessitated by particular protocols.
  • Assist in sample collection, sample delivery or shipment as and when needed by protocol specific procedures/ manual of operations.
  • Coordinate the collection and documentation of patient information for research purposes.
  • Maintain a research database of patients enrolled in clinical research.
  • Maintain regulatory binders per protocols.
  • Document adverse events and protocol deviations.
  • Complete training requirements for biohazard material handling and department of transportation (DOT) shipping requirements.
  • Responsible for maintaining and promptly updating online Clinical Research Management System.
  • Assist with preparation of data for reports and respond in a timely manner to special projects or queries.
  • Design and implement procedural adjustments to increase accuracy and efficiency of data collection and entry process.
  • Perform quality checks on data entry.
  • Ensure accuracy and timeliness of data collection.
  • Interact regularly and helps facilitate the completion of work with members of the research team regarding data management and the status and Abstract patient clinical and demographic information from a variety of sources and enter into tracking spreadsheet or data base.
  • Meet regularly with Principal Investigators and/ or Research Manager to review data accuracy and overall study progress and status.
  • Work with the Center Directors and/or study sponsors on problem recognition/resolution, accuracy of data gathered, and patient well-being, completion and collection of regulatory documents required by sponsors.
  • Prepare for and participate in audits of studies including follow-up items.
  • Conduct periodic audits under the direction of the Research Program Manager and/or PI.


Minimum Qualifications
  • Bachelor's Degree in related discipline.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 


 

Classified Title: Research Program Coordinator 
Role/Level/Range: ACRO40/E/03/CD  
Starting Salary Range: $17.00 - $30.00 HRLY ($45,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Rad Nuclear Medicine  
Personnel area: School of Medicine 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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