Research Program Operations Specialist (Johns Hopkins Institute for Planetary Health)

We are seeking a Research Program Operations Specialist who will be responsible for administrative oversight and day-to-day coordination of research-related activities. This position assists with all aspects of programmatic and administrative support for research operations. Will be responsible for the management of various projects, working closely with investigators and staff. Responsibilities are research-based and require integration with program operations.

The Johns Hopkins Institute for Planetary Health (JHIPH) is a leading organization at the forefront of Planetary Health, a new, rapidly growing global field and social movement focused on understanding the human health impacts of our disruption and transformation of Earth's natural systems and the solutions necessary to address these challenges. Never before has humanity's footprint on the natural world been so large or so threatening to human health and well-being.

The JHIPH mission is to catalyze scholarship, research, and practice of Planetary Health across the University, and establish JHU as a global leader in addressing the global health and humanitarian dimensions of the Earth crisis. The JHIPH program currently includes five program areas of focus: Research, Education, Clinical, Policy and Practice. JHIPH also collaborates with the Planetary Health Alliance (PHA) which is a growing global consortium of over 500 institutions in more than 80 countries, and 4,000+ individual members, advancing Planetary Health understanding and action by convening experts; creating, gathering, and distributing educational materials; and curating, synthesizing, and disseminating evidence to inform and activate the Planetary Health community and broader society.

The Research Program aims to strengthen, catalyze, and grow the existing strengths of Johns Hopkins and foster transdisciplinary Planetary Health research to safeguard a livable future for all life on Earth. JHIPH is seeking a detail-oriented and motivated Research Program Operations Specialist to support the growing JHIPH team in catalyzing Planetary Health scholarship across the university and amplifying JHU‘s existing research in the Planetary Health space.

The Research Program Operations Specialist will work in close collaboration with Research Faculty Leads, JHIPH Executive Director, and other staff in both JHIPH and PHA to manage ongoing, and help develop new, cross-University research working groups and other research efforts to 1) strengthen coordination across existing Planetary Health-related research, 2) initiate innovative Planetary Health research to advance the field, and 3) closely collaborate with other program areas to help translate research into education, practice and policy. The Research Program Operations Specialist will manage the administrative, financial, program, and operational activities on a day-to-day basis to successfully support JHIPH’s vision and mission.

Specific Duties & Responsibilities

Assist in preparing grant applications, study protocols, and study-related documents.
Prepare, submit and track protocols, amendments, and related documents relevant to appropriate Institutional Review Boards, DSMB, and other oversight groups
Design and prepare study operations manuals, case report forms, and data entry instruments for research projects.
Oversee research program implementation, timelines, goals and conduct of related tasks.
Conduct meetings and monitor progression toward goals.
Track project deliverables and provide status updates.
Oversee and coordinate data management and assigned data analysis.
Assist faculty and/or staff prepare abstracts and presentations related to research projects.
Prepare annual progress reports for sponsors and IRBs.
Manage communications platforms related to the research.
Contribute to work plans, reports, and budgets.
Maintain ongoing communication with team members in all locations.
Triage issues that require input of investigators and other committees to ensure efficient resolution.
Identify needs and coordinate required resources, e.g. human, social, financial, etc.
Establish an appropriate flow of information and materials between various stakeholders.
Ensure timely accomplishment of project tasks and goals with high quality.
Provide oversight of budget expenditures and track project funds together with the Principal Investigator and finance staff.
Other duties as assigned.

In Addition to the Duties Listed Above

The Research Program Operations Specialist will officially report to the JHIPH Sr. Administrative Manager but will primarily interact with the research faculty and the Executive Director.
Please include a cover letter describing your interest and qualifications for this position.
In collaboration with the JHIPH team, the Research Program Operations Specialist will,
Coordinate the strategy, planning, implementation, evaluation, and reporting of the cross-University Planetary Health Research Program.
Participate in and facilitate the collaborative writing of research proposals and applications, manuscripts and literature reviews for publications, as well as annual reports, strategic plans, and research communication materials.
Represent the program on panels, talks, and convenings both within JHU and externally.
Collaborate, manage, or engage with students and student groups, consultants, temporary staff, interns, and/or practicum students.

Provide support to other program areas (e.g. Clinical, Education, Practice, and Policy) when needed.
This position will require infrequent travel and will require shifting working hours to accommodate evening events.

Minimum Qualifications

Bachelor’s Degree in a related field.
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Excellent interpersonal skills, including relationship building, stakeholder management, and engagement with individuals and organizations from cultures around the globe.
Knowledge and/or demonstrated experience in global environmental change and/or public health, as it relates to Planetary Health, and in research design and management.

Technical Skills & Expected Level of Proficiency

Budget Management - Awareness
Data Management and Analysis - Awareness
Grant Proposal Preparation - Awareness
Oral and Written Communications - Awareness
Organizational Skills - Awareness
Project Management - Awareness
Regulatory Compliance - Awareness
Resource Management - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Research Program Operations Specialist
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 9:00am – 5:00pm
FLSA Status: Exempt
Location: Hybrid/School of Public Health
Department name: Institute for Planetary Health
Personnel area: School of Public Health

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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