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Job Req ID:  61998

Resource Sharing Library Specialist

The Access Services Department seeks a Library Specialist  who will be primarily responsible for supporting workflows for resource sharing, focused on workflows around materials that circulate to our local Johns Hopkins faculty, students, and staff. This position trains 1-2 student workers, and collaborates with the Service Desk manager to cross train desk students in circulation workflows. In addition, this position resolves patron management issues, fines, and billing issues in coordination with Student Accounts and SIS. This role also generates student billing reports and oversees cash deposits. This position also monitors and assists with BorrowDirect support related specifically to patron account issues or inquiries.


Specific Duties & Responsibilities:

  • Uses advanced resource sharing techniques to provide exceptional customer services and efficient delivery of materials from the Milton S. Eisenhower Library collection to both our patrons at MSE Library and our partner Johns Hopkins Libraries
  • Uses Horizon, Relais and other software in order to follow up with patrons about their items; sending out library notices; generating expired hold lists; and the ability to replace item barcodes
  • Communicates with other academic institutions about reciprocal borrowing privileges
  • Collects payments for library cards for non-affiliates
  • Promotes the Johns Hopkins Libraries by fostering collegial goodwill and understanding
  • Troubleshoots and reports problems as needed
  • Generates student billing reports, and coordinates with Student Information Systems (SIS) regarding student’s library charges and fees
  • Maintains and improves documentation and communications
  • Supports and participates in Resource Sharing projects
  • Trains student workers in circulation workflow and collaborates with the Service Desk Manager regarding the training of student workers
  • Develops specific student training documentation and programs
  • Reviews and recommends service improvements based on circulation statistics, Qualtrics survey information, and other assessments
  • Participates in the Johns Hopkins Resource Sharing Interest Group
  • Performs other duties as assigned


Minimum Qualifications (Mandatory):

  • High School Diploma or GED
  • Three years related experience; additional education can substitute for experience


Preferred Qualifications:

  • Bachelor’s degree in a related field and 3 years related working experience OR equivalent combination of experience, education, and training.
  • Experience with library circulation experience


Special Knowledge, Skills & Abilities:

  • Demonstrates listening and communication skills that actively build trusting relationships and create an open, respectful, and effective work environment
  • De-escalates and resolves difficult or complicated challenges
  • Earns others’ trust and respect through consistent honesty and professionalism in all interactions
  • Aligns the direction, products, services, and performance with the library and the university goals
  • Displays an ongoing commitment to learning and self-improvement
  • Builds and maintains a positive user experience by listening to users (internal and external) and addressing needs and concerns
  • Demonstrates skills and the technical competence needed to execute job duties


Physical Requirements:

  • Must be able to lift up to 30 pounds
  • Must be able to push book trucks, move, and unpack boxes as needed
  • Must be able to retrieve books from the collection which requires reaching, standing, lifting, and stooping


Supervisory Responsibility:

  • Eventually 1-2 student workers


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title: Library Specialist
Working Title: Resource Sharing Library Specialist 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 37.5hrs per week 
Exempt Status: Non-Exempt  
Location: Homewood Campus, on-site, not remote.

Department name: ​​​​​​​Access Services
Personnel area: Libraries


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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