Create Alert
Apply now »
Requisition ID:  116175

Saul Zaentz Innovation Fund Administrative Coordinator

Since 2016, the Saul Zaentz Innovation Fund (SZIF) has given voice to those who have been denied filmmaking opportunities. The Fund has emboldened diverse filmmakers to write, design, produce, and distribute a wide array of visual content, from narrative film to immersive media. The fund is a force for equality and diversity in the film industry, a voice for facts, and an equal playing field for the underrepresented.


We are seeking an Administrative Coordinator who is an integral part of fulfilling this mission. In collaboration with the SZIF director, this role is responsible for the planning and execution of up to four weekend-long filmmaking labs per year, and on-going follow-up with grant winning fellows.


Specific Duties & Responsibilities


Administrative Support (30%)

  • Collaborate with administrative staff of the Film Centre.
  • Manage Director’s and department calendar’s /including schedule appointments and develop recurring meeting schedules.
  • Prepare e-mail correspondence for review and distribution.
  • Manage and deliver information of a sensitive and confidential nature.
  • Coordinate travel arrangements.
  • Answer telephone inquiries.
  • Other duties as assigned.


Financial Administration (30%)

  • Initiate vendor onboarding and independent contractor contracts.
  • Reconcile and process complicated travel expenses and credit card charges.
  • Process expense reimbursements, invoices, cash deposits, honoraria and payments.
  • Ensure that expenses are properly documented, allocated, recorded and filed.
  • Reconcile budget reports.
  • Maintain financial records


Project Support (20%)

  • Provide special project support to the Saul Zaentz Innovation Fund and back-up support to the Film Centre administrative support team.
  • Keeps social media accounts active and engaging
  • Prepares flyers and invitations for events.
  • Other duties as assigned.


Event Planning (20%)

  • Special event planning and coordination,
    • Determine the best dates for labs.
    • Develop invitations.
    • Working with caterers to determine menus and logistics.
    • Monitor invitation responses.
    • Coordinate schedules, room availability, av equipment and support.
    • Hire outside vendors if necessary for event support including photographers, servers, etc.
    • Make necessary travel and hotel accommodations.
  • Other duties as assigned.


Special Knowledge, Skills, & Abilities

  • Must be well-organized and have good time management skills.
  • Excellent written and verbal communication and interpersonal skills.
  • Ability to multi-task in a fast-paced environment.
  • Ability to remain focused while dealing with constant interruptions.
  • Excellent customer service skills.
  • Ability to work independently and use discretion and sound judgment in independent decision-making.
  • Ability to maintain confidentiality and demonstrate professionalism.


Level of Independent Decision Making

  • 100% with instructions from my supervisor.


Technical Qualifications or Specialized Certifications

  • Proficiency with standard office equipment and computer software including Microsoft Office Suite. SAP finance/procurement skills preferred.
  • Proficiency with Mac IOS and Adobe Suite strongly preferred.
  • Knowledge of various social media platforms.
  • Ability to work evenings and weekends (including Sunday) for special events.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s or Associate's Degree.
  • Experience in higher education or an executive level office.

 

 

Classified Title: Administrative Coordinator 
Job Posting Title (Working Title): Saul Zaentz Innovation Fund Administrative Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday / 8:30-5:00 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: ​​​​​​​Film and Media Studies 
Personnel area: School of Arts & Sciences 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Homewood Campus

Apply now »