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Requisition ID:  115539

Senior Associate for Faculty Affairs

The Department of Epidemiology is seeking a Senior Associate for Faculty Affairs who will provide high-level administrative support for multiple facets of the Chair’s Office, in particular faculty appointments & promotions, faculty onboarding and exit processes, faculty searches, and faculty data coordination. Candidates must possess significant organizational, writing, and process management skills. Work priorities are set by and organized around the needs of the Chair’s Office.


Schedule: M-F 8:30-5:00 Hybrid (3 days/week on-site, to be coordinated with the Sr. Administrative Coordinator to ensure office coverage M-F)


Specific Duties & Responsibilities

  • Formalize and manage the departmental faculty appointments and promotions process.
  • Develop and oversee the departmental faculty onboarding and exit processes.
  • Manage monthly faculty meetings including building agendas, preparing presentations, and following up with minutes.
  • Oversee and provide support to new faculty searches.
  • Assist in the planning and execution of Chair’s Office events and weekly departmental seminars.
  • Assist in managing faculty data and generating reports.
  • Assist in developing additional department processes and procedures and reviewing/updating on an annual basis.
  • Recommend new processes/procedures to maximize workflow.
  • Work with the Administrative Manager to execute initiatives and manage projects on behalf of the Chair.
  • Provide backup administrative support to other members of the Chair’s Office.
  • Provide other administrative support, as assigned.


Additional Knowledge, Skills & Abilities

  • Strong organizational skills and meticulous attention to detail.
  • Ability to set and manage multiple priorities and respond quickly to changing needs and goals.
  • Strong virtual/hybrid meeting management skills and advanced knowledge of Zoom.
  • Excellent verbal and written communication skills.
  • Advanced MS Office Suite skills including PowerPoint, Word, Excel, and Outlook.
  • Ability to handle confidential matters and sensitive information appropriately.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years in providing high level expertise.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience with Monday.com platform or similar task management tools.
  • Database management.

 

 

Classified Title: Administrative Specialist 
Job Posting Title (Working Title): Senior Associate for Faculty Affairs   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10001101-Epidemiology 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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