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Requisition ID:  116177

Senior Department Research Administration Lead

We are seeking a Senior Department Research Administration Lead who will play a crucial leadership role within the Department of Health, Behavior, and Society (HBS) Department, overseeing both research administration and grants & contracts management, while also collaborating with the Academic Office to manage PhD student affairs related to Collective Bargaining Agreement (CBA) implementation as well as overseeing academic issues with financial implications to the department. This multifaceted position requires a highly organized and detail-oriented individual with exceptional communication, managerial, and problem-solving skills.


Specific Duties & Responsibilities


Research Administration & Grants/Contracts Management

  • Oversee the entire lifecycle of grants and contracts, from pre-award (proposal development, budget preparation, submission) to post-award (award setup, financial management, compliance, reporting, closeout).
  • Supervise and mentor a team of Grants & Contracts Analysts, ensuring adherence to university and sponsor regulations.
  • Provide expert-level guidance and support to faculty on all aspects of grant and contract management.
  • Collaborate with the central Office of Research Administration to ensure compliance and streamline processes.
  • Develop and implement policies and procedures to enhance efficiency and effectiveness in research administration.
  • Lead and collaborate with the Department Administrator on school-required reporting related to extramural funds.
  • Oversee processes for the management and reconciliation of all extramural budget accounts once award(s) have been granted or contract(s) signed.
  • Manage department payroll distribution for faculty, staff, and students, ensuring accuracy across various internal and external accounts.
  • Manage and distribute control salary reports, ensuring timely processing of e-forms by reporting staff.
  • Support Administrator with effort certification, ensuring pre- and post-review of effort and effort certification.
  • Respond to ad-hoc reporting requests and provide information about PI activities and funding.
  • Collaborate with Sponsored Shared Services to verify and update financial data.
  • Monitor unique terms and conditions for non-federal support and direct the processing of invoices and reports to sponsoring agencies.
  • Create systems to provide internal support and improve post-award management.
  • Serve as a liaison with various university offices and external sponsors
  • Support the Administrator with the monitoring and approval of cost transfers and work with faculty and reporting staff to reduce their occurrence.
  • Review budget justifications, ensuring compliance and accuracy.
  • Assist Principal Investigators and reporting staff in completing required pre-award information and ensure appropriate F&A rates are assigned and F&A is appropriately recovered.
  • Provide groundwork and serve as the department expert for subcontract negotiations and independent contractor setup.
  • Coordinate and lead submission of large and complex grant proposals (Training Grants, Cooperative Agreements, Program Project/Center Grants).
  • Maintain tracking of grant status within university and department systems and produce specialized reports at the leadership's request including pipeline reports on upcoming application activity and summary information/success rate of submitted grants by faculty.


PhD CBA Financial Affairs and Implementation

  • Partner with the HBS Academic Office to manage all financial and sponsored research impacts of CBA implementation.
  • Act as a liaison between students, the Academic Office, faculty, and departmental leadership, addressing concerns with CBA implementation and sponsored impact as they arise.
  • Provide expert knowledge on PhD and Post-Doc fellowships.
  • Collaborate with the Academic Office to develop and implement policies and procedures related to CBA PhD student affairs.
  • Lead the development of comprehensive financial models and analyses to assess the financial impact of the CBA implementation on the department.
  • Develop department-wide pre-award practices that account for the financial impact of the CBA
  • Lead application efforts related to training grants (T32s, F31s) that can support the department's mission of PhD training under the CBA.


Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
  • Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Master's Degree in Business Administration, or a related field.
  • Seven plus years of experience in research administration and/or grants and contracts management, preferably in an academic setting.
  • Demonstrated leadership and supervisory skills.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Strong understanding of federal grant regulations and university policies.
  • Advanced skills in financial management, budgeting, and financial modeling.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Experience with student affairs in an academic setting.
  • Familiarity with Johns Hopkins University and the Bloomberg School of Public Health and its systems.

 

 

Classified Title: Sr. Administrative Manager 
Job Posting Title (Working Title): Senior Department Research Administration Lead   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 9:00am – 5:00pm 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​HBS - Administration  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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