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Job Req ID:  18721

Senior Development Coordinator

Working Title: Senior Development Coordinator  ​​​​​
Role/Level/Range: ATO 37.5/03/OF 
Employee group: Full Time 
Schedule: Monday - Friday 8:30am-5:00pm 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001650-Principal Gifts 
Personnel area: University Administration



General Description


The Office of Principal Gifts is part of the highly successful Johns Hopkins Development and Alumni Relations (DAR) group. The Office of Principal Gifts provides leadership and efforts to DAR efforts to identify, cultivate, solicit, and steward individuals capable of gifts of $5 million or greater. Our fast-paced office plays a critical role in securing gifts that are truly transformational for Johns Hopkins. The office manages a select group of high-level prospective donors and works closely with the president, provost, and trustees.


The Senior Development Coordinator in the Office of Principal Gifts serves as a writer and lead administrator for briefings for the president and other University leadership, with guidance from the Principal Gifts Proposal Strategist/Senior Writer, to whom the position reports. The Senior Development Coordinator also supports the implementation of high net worth stewardship programming with guidance from the Senior Director and Assistant Director of Principal Gifts. This position will work in association with DAR leadership and colleagues across the institution to build the president’s relationship with donors that result in principal level ($5 million+) philanthropic support.


Primary Responsibilities


(50%) Leadership Briefings, Principal Level Strategy and Writing/Editing:


Develops and writes strategic briefings to prepare the president, provost, and other University leadership for meetings and events.


  • Analyzes and synthesizes large amounts of information from development officers, research team members, and other sources.


  • Writes briefing content for presidential and leadership meetings, events, and other activities, including strategic objectives, discussion points, background, and special considerations, in consultation with relationship managers and other colleagues and relevant parties.


  • Enters requests for research reports in ALADIN and conducts independent research to procure information not provided by development colleagues or by Development Research.


  • Serves as a liaison between the Office of Principal Gifts, divisional Development and Alumni Relations staff, and the Office of the President, including presidential speechwriters.


  • Reviews, revises, and gains necessary approvals for briefings.


  • Meets tight deadlines and adapts to quickly changing priorities.
    • Follows up with the appropriate leadership or development officers to ensure all details and materials needed are readily available in an appropriate amount of time prior to donor visits.


  • Coordinates background research and logistics surrounding principal level strategy meetings, including individual calls for briefings and other principal level strategy meetings.


Assists the Proposal Strategist/Senior Writer as needed with proofing and editing briefing materials before they are submitted to the Associate Vice President for final review.


  • Proofs and edits briefings composed by colleagues prior to final review by the Associate Vice President.


Assists the Proposal Strategist/Senior Writer and Principal Gifts Writer in providing training and support to colleagues across the institution in partnership with Development and Alumni Relations Training (DART).


Assists the Proposal Strategist/Senior Writer and other Principal Gifts staff with writing, proofing, and editing confidential documents on behalf of University leadership, including but not limited to proposals, reports, and correspondence.



(30%) High Net Worth Stewardship and Special Projects


Supports the activities of the Senior Director and Assistant Director of Principal Gifts pertaining to the stewardship of high net worth donors.


  • Assists with the planning and implementation of high net worth stewardship programming.


  • Regularly writes, proofs, and edits documents and other content to be used for or in conjunction with programmatic components for high net worth stewardship and special projects.


(20%) Office Support


Manages administrative components of briefing preparation for the president and University leadership, with guidance from the Proposal Strategist/Senior Writer.


  • As part of the presidential and leadership briefing process, schedules and participates in group strategy calls in advance of presidential/University leadership meetings and events in order for all relevant parties to exchange and clarify valuable and frequently confidential information.


  • Oversees the JHBox shared folder for the president’s briefing and travel materials, such as itineraries and addenda.


  • Assists the Principal Gifts Writer with the implementation and management of the Development and Alumni Relations Correspondence Tracking System (DARCTS) for tracking, analysis, and forecasting.


Provides administrative assistance for the planning and implementation of high net worth stewardship programming, including organizing internal and external meetings, and in partnership with the Office of Donor and Volunteer Engagement, convenes colleagues across DAR around the generation and sharing of extraordinary stewardship and best practices.


Demonstrates exemplary customer service, poise, and professionalism at all times.


Maintains a high level of confidentiality and discretion.


Develops institutional relationships in order to work more effectively and be able to advise the Principal Gifts team on communicating with various offices. Develops a sophisticated understanding of the institution and partners.


Acts as liaison and facilitator between the Office of Principal Gifts and the Office of the President and Office of the Provost, as well as other departments and internal and external constituents, including trustees, donors, prospects, persons of significant and extraordinary wealth, and other VIPs.


Builds an expert knowledge and demonstrates proficiency in the use of ALADIN and other computerized programs and networks. Enters and updates confidential data on a regular basis. Produces a variety of standard and ad hoc reports to provide information as requested. Analyzes and compiles appropriate data when needed. Develops presentations and reports using existing information with general guidance from the Senior Director and Assistant Director.


Assists as needed with desk and phone coverage in Garland Hall to support the Office of Principal Gifts and the Office of the Vice President for Development and Alumni Relations.


Assists with special projects and other duties as assigned.





High School Diploma/GED and five years of related experience required. Additional education may substitute for experience to the extent permitted by the JHU Equivalency Formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.


Preferred Qualifications


Bachelor’s degree preferred. Development and/or higher education experience.


Special Skills and Knowledge:


The position requires using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.


Operating personal computer to access email, electronic calendars, ALADIN, and other basic support software.


Excellent oral and written communication skills.


Overseeing or coordinating the work of others.




The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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