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Requisition ID:  115321

Sr. Grants & Contracts Analyst

The Mathematical Institute for Data Science (MINDS) is seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.


This position will assist the Sr. Financial Manager to execute pre- and post-award activities for MINDS. Overall duties include: proposal development, maintaining subawards, providing account balances and spending projections, budget allocation, cost transfers, account reconciliation and reporting, p-card approvals, preparation and review of grant and contract proposals and providing guidance in the interpretation and implications of applicable grant terms and conditions including university and grant guidelines, and managing the grant closeout process. This position will work directly with project PIs, Co-Is and administrative staff to ensure effective, accurate and timely performance of required tasks.


The Sr. Grants & Contracts Analyst Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/ administrative professionals outside of the University. This position offers guidance and learning support to other finance team members within the department.


This position will interact primarily with faculty, MINDS staff, and staff in other departments in a collaborative or support role. The position will be assigned work primarily by the Sr. Financial Manager and assist with both pre- and post- award activities. Faculty interactions will include preparing grant proposal submissions, quarterly budget review meetings and projections as examples. After sufficient training, day-to-day tasks will be executed independently with help from other finance team members as needed. The position will help to review work by other finance team members, interpret policies, and cross-train others.


Types of sponsored awards for which the position is responsible. This position works independently on a variety of complex level grants/contracts, including those from NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, DARPA, and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, and/or higher complexity Foundation grants. Will also provide direction and assistance to a Grants and Contracts Analyst or Budget Specialist with details related to Sub-awards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.


This position will help with the overall MINDS portfolio of grants which may include sponsors such as NSF, DoD (ARO, ONR, AFOSR, DTRA), DOE, DARPA, NASA, NIH as well as industry partnerships, foundations, collaborations with National Labs and internal funds.


Specific Duties & Responsibilities

  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Sr. Financial Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principal Investigator Review.
  • Responsible for the tracking of expenditure rates, budget allocations, sub-awards, and account maintenance for accounts across the MINDS portfolio.
  • Assist with grant closeout for grants in the overall MINDS portfolio.
  • Responsible for the billing of facility fees through iLabs.
  • Some procurement tasks may be done (major equipment) to assist the Budget Specialist.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Serve as liaison between research units, central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Prepare and carry out quarterly budget meetings with each PI to review funding portfolio. Also provide relevant updates and reports to departmental leadership, as needed.
  • Manage related post-award processes, including award setup, review, and account setup verification.
  • Process all new sub-award agreements and modifications. Monitor sub-awardee spending to achieve agency goals.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, HR Payroll transactions, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup, and closeout.
  • Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
  • Assist with training other finance team members for help in proposal preparation or post-award activities.


Additional Knowledge, Skills and Abilities:

  • Knowledge of accounting and budgeting theory and practices required.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Strong mathematical and Excel skills with attention to detail
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NSF, DOD, DOE, and NASA preferred.




Minimum Qualifications
  • Bachelor's degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. 
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.



 

 

 

 

Classified Title: Sr. Grants & Contracts Analyst 
Job Posting Title (Working Title): Sr. Grants & Contracts Analyst   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: Min $62,300 - Max $109,000 (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday through Friday- 8:00-4:30pm 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: MINDS Institute 
Personnel area: Whiting School of Engineering 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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