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Job Req ID:  81641

Special Events Assistant

We are seeking a Special Events Assistant  who manages private events at the George Peabody Library, Evergreen Museum and Library, and Homewood Museum including overseeing proper "load in" operations during the set-up of an event to the final break down and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings.


Specific Duties & Responsibilities:

  • Supervise the set up, and or movement of all furniture and equipment.
  • Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
  • Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
  • Makes note to event file and fills out an event report at the end of the evening.
  • Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
  • Acts as a liaison between the security staff and the guests.
  • Must present well for any potential clients and or visitors stopping by the evening of an event set up.
  • Ensures adherence to all University policies and safety standards.
  • After initial training by the Private Events Office, position will work independently.


Minimum Qualifications (Mandatory):

  • High School Diploma/GED required.
  • Six months related experience required. Additional education may substitute for experience.*
  • Due to the presence of alcohol, candidate must be at least 21 years of age.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Additional Information:

  • Candidate must be available to work a minimum of 4 evening and weekend events a month from April 1st through December 31st.
  • The candidate is subject to subject to both internal and external environmental conditions. Activities occur inside and outside including in inclement weather.


Physical Requirements:

  • Ability to remain in a stationary position for sustained periods of time.
  • Ability to frequently moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Ability to frequently ascend or descend stairs, ramps, ladders, and the like both within building structures and outside property is required.
  • Ability to occasionally move equipment weighing up to 30 pounds is required.


Classified Title: Special Events Assistant
Role/Level/Range: ATO 37.5/02/OC 
Starting Salary: $16.73/hr
Employee group: Casual / On Call 
Schedule: Days and hours will vary 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: Entrepreneurial Library Program 

Personnel area: Libraries


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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