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Job Req ID:  18962

Sponsored Project Accountant


General Position Summary:

Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the University by governmental and private agencies. Additionally, it is responsible for the related compliance of all divisions of the University. Functions of the department include sponsored award setup, sponsored award financial reporting, and sponsored award closeout. 


This position requires working knowledge of accounting principles, OMB Circulars, FAR, and other agency specific regulations and an understanding of the life cycle of an award. Under guidance, responsible for the full life cycle of basic research awards from NIH and other federal agencies, i.e. R01’s. Basic research awards are typically less complex, i.e. standard reporting, fewer and less complicated rules and regulations. Under guidance, interacts with department administrators and contacts at external agencies.  Once priorities are set, performs tasks independently with regular process updates.


Multiple Positions Available


Job Responsibilities:

Establish master data for awards in SAP

  • Review the notice of award that is received from Research Administration in the document management system (Oculus) for terms and conditions in order to establish the award in the accounting system (SAP)
  • Establish master data in SAP by interpreting the terms and conditions from notice of award in order to comply with laws, regulations, policies and procedures
  • Establish budget data in SAP based on the information from the notice of award in order to provide a level of control for revenues and expenditures charged to the award


Execute the financial reporting process

  • Routinely execute reports from SAP by utilizing standard formatted reports (BW reports) in order to identify reports and prioritize workload
  • Generate BW reports by award to obtain revenue and expenditure information in order to begin the financial reporting process
  • Analyze BW report by comparing revenue and expenses to information in the notice of award and previously submitted financial reports in order to complete the financial report accurately
  • Verify accuracy of itemized charges, account numbers, and total costs. Review account information to verify balances for departments
  • Interpret financial transactions and events for users who must make economic or business decisions
  • Collaborate with departmental personnel by sending draft financial reports to the department in order to obtain department approval before submitting financial report to the sponsoring agency
  • Verify documents for completeness and compliance with government and private agencies
  • Submit financial report to the sponsoring agency per the terms and conditions of the award


Monitor awards for master data changes, compliance issues and overall quality assurance

  • Update SAP master data due to changes in the terms and conditions of an award in order to comply with laws, regulations, policies and procedures
  • Update SAP budget data due to changes in the terms and conditions of an award in order to maintain the level of control for revenues and expenditures being charged to the award
  • Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required as a result of an audit inquiry
  • Monitor costing compliance on research grants and contracts
  • Perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, rebudgeting restrictions, etc.)


Execute the award closeout process

  • Analyze the award’s revenues and expenditures by executing a BW report to ensure that the SAP data matches the financial report submitted to the sponsor
  • Communicate with departmental personnel to resolve any outstanding encumbrances that need to be removed in order to formally close the award
  • Update SAP master data including the budget to formally close the award from accepting any further revenues or expenditures


Provide customer service support to the user community

  • Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures
  • Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies


Required Education:

  • Bachelor’s degree in accounting, business, finance or related field required
  • Candidates with a degree in a field other than accounting, business or finance with 2-3 years of progressively responsible related work experience may be considered


Knowledge, Skills, & Abilities (KSA’s):

  • Ability to work with OMB Circulars
  • Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance
  • Ability to understand the University’s accounting system, particularly with the grants management features
  • Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing
  • Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
  • Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions
  • Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas


Classified Title: Sponsored Project Accountant 
Role/Level/Range: ATP/03/PB 
Starting Salary Range: $45,000 - $48,000 annually
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm 
Exempt Status: Exempt  
Location: 45-MD:JH at Keswick 
Department name: 10001582-Sponsored Projects Shared Services-SOM 
Personnel area: Johns Hopkins University


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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