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Requisition ID:  118872

Sponsored Projects Specialist

We are seeking a Sponsored Projects Specialist (SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows.


Specific Duties & Responsibilities

  • Ensure all proposal and agreement-related documentation is complete, correct indirect costs (IDC) and facilities and administrative (F&A) rates are applied, and that proposals are submitted via COEUS, the university’s system for sponsored projects management.
  • Verify compliance with all required processes and ensure that files are complete and properly assembled for review.
  • Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval.
  • Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA’s systems for sponsored proposal processing and research agreement negotiation) and update the database as needed.
  • Determine schedules to meet review and submission deadlines.
  • Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use.
  • Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
  • Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process.
  • Respond to routine questions regarding rules and regulations governing sponsored projects.
  • Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts.
  • Participate in continuing education to remain current on changes in procedures, regulations, technology, etc.
  • Other duties as assigned.


Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Five years of related administrative experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor's Degree


Technical Skills and Expected Level of Proficiency

  • Grant Database Management - Awareness
  • Grant Deadline Adherence - Awareness
  • Oral and Written Communications - Awareness
  • Proposal File Organization - Awareness
  • Proposal and Subaward Management - Awareness
  • Regulatory Compliance - Awareness
  • Research Administration Systems - Awareness


The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

 

 

Classified Title: Sponsored Projects Specialist   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F/8:30 am - 5 pm 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: SOM Admin Res Clinical Research Contract   
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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