Job Req ID:  113318

Sr Academic Program Coordinator

The Department of Modern Languages and Literatures seeks a Sr. Academic Program Coordinator to organize, coordinate, and support all aspects of the department’s graduate and undergraduate academic programs as well as assist and collaborate with faculty and staff. This is a 100% onsite role, with the potential for 1-2 remote days following the successful completion of the introduction period.

Specific Duties & Responsibilities

  • Coordinate graduate student admissions, recruitment, and campus visits.
  • Support, facilitate, and track graduate student progress from matriculation to graduation.
  • Process each semester Departmental Graduate Aid (DGA) working with Student Accounts.
  • Schedule all graduate examinations and dissertation defenses.
  • Update yearly in keeping with the university’s legal guidance in the Graduate Student Handbook.
  • Maintain graduate file archive and compile historical statistics about program graduates.
  • Represent the Department at meetings of the Graduate Board, Graduate Admissions, and KSAS Registrar’s Office.
  • Assist graduate conference planning in collaboration with lead student organizers and administrative staff.
  • Upload and schedule in collaboration with Department faculty and the Registrar all Fall, Spring, Intersession, and summer undergraduate and graduate classes.
  • Perform catalog updates to undergraduate and graduate program requirements.
  • Coordinate and schedule Fall Orientation programming.
  • Collaborate with administrative staff on shared event calendar.
  • Other related duties essential to the academic mission of the Department.

Special Knowledge, Skills, & Abilities

  • Excellent interpersonal, oral, and written communication.
  • Demonstrates teamwork and willingness to help others when needed.
  • Ability to interact with empathy and respect while practicing active listening.
  • Commitment to functioning in a team-orientated, collegial environment where diversity is valued.
  • Ability to maintain strict confidentiality with student matters, including FERPA.
  • Readiness to exercise diplomacy and to interact professionally with all levels of university personnel as well as such external contacts as alums, parents, and guardians.
  • Ability to multi-task and self-manage assigned projects and daily tasks in an environment with shifting priorities.
  • Efficient workflow organization and time management.
  • Experience updating websites and entering data with high accuracy.
  • Proficient in Microsoft Office suite, Adobe Acrobat Pro, and SharePoint.

Physical Requirements 

  • Able to lift general office supplies (20 pounds)

Minimum Qualifications
  • High School Diploma or graduation equivalent. Bachelor's degree preferred.
  • Five years progressively responsible administrative/academic experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Bachelor's Degree preferred.
  • Experience in a humanities academic setting is strongly preferred.



Classified Title: Sr. Academic Program Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.00 - $28.75 - $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:00 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: Modern Languages and Literatures  
Personnel area: School of Arts & Sciences 



Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:

Accommodation Information
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Homewood Campus