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Job Req ID:  17161

Sr Administrative Coordinator


General Job Description:

The Sr. Administrative Coordinator will support the mission of the Department by providing complex administrative and project support to GI Cancer Faculty and the Oncology Translational Convergence Institute. Will provide assistance with a wide range of external and internal high level professionals.  Will deal regularly with highly sensitive, privileged and confidential subject matter.

Specific Duties and Responsibilities:

  • Independently manage faculty calendars: organize high level meetings, make appropriate arrangements for meetings, compile and prepare materials, confirm meeting details, assist with communication and other details as needed, prioritize meeting requests and response times.  
  • Coordinates travel for national and international meetings.
  • Arranges multicenter collaborative conferences. 
  • Acts as the meeting planner, including technical assistance with teleconferences and webinars, prepares materials, slides, etc.
  • Assist with publication submissions, PubMed, etc.
  • Prepare and edit correspondence for the faculty.
  • Place purchases orders, process expense reports and reimbursements using SAP.
  • Assist with special event planning for the Institute.
  • Reconciles grant expenses to budget and communicates budgetary changes to the appropriate people.
  • Represent the division as appropriate in communicating professionally with faculty, administrators, and external contacts.

Minimum Qualifications:

  • High school diploma/GED.
  • Five (5) years progressively responsible administrative experience.
  • Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Specific Skills, Knowledge, and Abilities:

  • Excellent communication, presentation, and interpersonal skills required.  Ability to express ideas clearly and logically and undertake independent problem solving.
  • Specific communications skills, such as: Expertise in SharePoint, PowerPoint and Excel for presentations and analyses.
  • Ability to interact with diverse groups of people within the institution and from outside agencies.
  • Ability to organize and manage multiple competing priorities and to meet deadlines.
  • Ability to multitask and build consensus within a complex and diverse organizational structure.
  • Possesses strong networking skills to work with outside agencies, advocacy groups, and other related organizations
  • Ability to successfully problem-solve challenges as they arise



Classified Title: Sr. Administrative Coordinator

Working Title: Sr. Administrative Coordinator

Role/level/range: ATO 40/E/03OF

Starting salary range: $19.82 - $27.26 (commensurate with experience)

Employee Group: Full-Time

Employee Status: Non-Exempt  

Schedule: 8:30am – 5pm / Monday-Friday

Location: 1650 Orleans Street - CRB 1 4M86 - Oncology

Department Name: 10002940 - SOM - Cancer Immunology/GI Clinical Research - Oncology

Personnel Area: SOM - School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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