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Job Req ID:  64296

Sr. Academic Program Coordinator

The Department of Health Policy & Management is seeking a Senior Academic Program Coordinator  who will provide academic support to the Health Policy and Management Office of Academic Affairs and report to the Director.


Specific Duties & Responsibilities:

  • Serves as the initial point of contact for the department’s academic programs and activities;
  • Manages Departmental Admissions Processing and works closely with the Office of Admissions by maintaining accurate information for the various degree programs; tracks and analyzes trends data, compiles data and generates reports; provides information to prospective applicants about admissions criteria, program offerings, degree prerequisites and requirements, coordinates prospective student phone calls and visits with faculty; represents the Department and programs in school recruitment webinars and onsite visit day events
  • Assists in the planning and coordination of departmental events such as orientation, open houses (onsite and virtual), admitted student visitor days, and receptions;
  • Departmental Postdoctoral Fellows Manager:  Works with the HPM Associate Chair for Academics and Director of the HPM Office of Academic Affairs to manage the department’s postdoctoral fellows, ensuring appropriate processing and appointment of the department’s postdoctoral fellows, managing the visa application process, working with OIS and ensuring completion of registration and other administrative requirements.
  • Departmental NIH Training Grant contact for academic elements of training grant submissions; maintains and manages applicant, student and alumni data for submissions, works with faculty across the department, school and university in the submission of the grant applications
  • Manages department’s student endowments; manages selection process, liaison with School’s development office and officers
  • Creates and designs departmental academic webpages
  • Updates the Departmental handbook and University Catalogue for HPM degree programs
  • Maintains and manages departmental part-time faculty contracts
  • Provides support for Fall Institute, including scholarship application review
  • Provides oversight of summer intern, directing work projects and serving as a mentor
  • Provides support as needed to other departmental academic projects.


Minimum Qualifications (Mandatory):

  • High School Diploma/GED.
  • Bachelor's Degree preferred. 
  • 5 years progressively responsible administrative/academic experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications:

  • Prior academic experience.
  • Ability to manage multiple assignments while completing deadlines and re-aligning priorities in a fast paced environment.
  • Strong communication and organizational skills a priority.
  • Excellent computer skills.
  • Proficiency in Microsoft Office required.
  • Prior experience with SOPHAS and WebAdmit, SharePoint, Drupal, SIS, CoursePlus, and SAP preferred.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 40/E/03/OF 
Starting Salary Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time 
Schedule: Monday - Friday, 40hrs 
Exempt Status: Non-Exempt  
Location: School of Public Health 

Department name: ​​​​​​​Health Policy & Management -Academic 
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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