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Job Req ID:  59736

Sr. Accountant

The Department of Interentity Shared Services seeks a Sr. Accountant. This individual will oversee financial transactions relating to intercompany transactions between the Johns Hopkins University and the Johns Hopkins Health System business areas as well as interface with departmental representatives at all levels as well as senior financial management. Other responsibilities will include responding to inquiries from internal and external sources, reviewing accounting transactions, resolving discrepancies, and maintaining open communication with Hopkins departments, affiliated organizations and auditors.


Specific Duties & Responsibilities:

  • Review and approve KB15N transfers emailed daily to the shared Inter-Entity mailbox from across the University and Health System.  Review requires applying a working knowledge of applicable laws, GAAP accounting and regulations for both sponsored and non-sponsored funds.

    • Verify email for departmental approval from both sides of the transfer which is required by audit and JH policy.

    • Adhere to three day commitment to process per Shared Service policy.

    • Verify documents for correct use of Secondary Cost Elements which determine where the activity will report on the Financial Statements.

    • Verify transaction for proper JHU, JHHS and sponsored compliance.

    • Advise department of any errors and recommend corrections needed.

    • Upload KB15N in SAP which requires knowledge of text file process.

    • Communicate document number to all parties involved so they have the opportunity to challenge the entry.

    • Help reconcile log of total processed for the month to SAP.

    • Save KB15N document in Oculus, the documentation system.


  • Review, approve and process intercompany Journal transfers

    • Verify email for departmental approval from both sides of the transfer which is required by audit and JH policy.

    • Review document for accuracy and completeness of accounting and description information.

    • Advise department of any errors and recommend corrections needed.

    • Process in SAP and communicate document number to all parties involved..

    • Scan journal document into Oculus, the documentation system.


  • Settle monthly JHU JHHS intercompany cash reconciliation and clearing.

    • Run monthly ECC SAP report identifying the amount owed between each JHU and JHHS business area. 

    • Contact JHHS Controller’s Office Accountants to compare and approve due to due from amount owed.

    • Ensure payment is made to clear each intercompany balance

    • Check off individual daily FI/CO rec items in SAP and clear from report.

    • Record all information on department Excel spreadsheet for record keeping for auditors and department statistic reporting.

    • Provide backup on recording cash that comes into JHU each month.


  • Set up and process recurring cost allocations to distribute costs between JHU and JHHS. Work with various central Finance offices to set up allocations based on the approved budget.  Adjust throughout the year as changes are approved by senior management.  Includes working with:

    • JHU School of Medicine Business Office for joint services on the East Baltimore campus.

    • JH International for contracts with SOM departments for services such as physician consulting.

    • JHHS Marketing for contacts with JHU and JHHS departments for services such as website management and advertising.

    • Department of Medicine recurring entries.


  • Assist Sr. Manager with coordinating the Inter-Entity Agreement review and signature (IEA) process with the JHU and JHHS Legal departments, intercompany payroll errors and the year-end planning and analysis.


  • Maintain Joint Administrative Agreement (JAA) document for Bayview Medical Center (BMC)

    • Serve as central contact to department administrators and finance staff.

    • Review JAA document prepared by BMC Finance office to be sure accounting information needed for allocating is correct.

    • Create KB15N document and process monthly based on the approved budget amount.

    • Run Analysis reports in SAP to assist with monthly budget variance reporting as needed.

    • Adjust JAA and monthly entries to reflect changes approved by BMC Finance during the fiscal year.

    • Coordinate year-end adjustments to actual costs as needed.

    • Provide answers to questions from the JHU and JHHS internal and external auditors.

    • Maintain documentation


  • Prepare Shared Mission Agreement documents with and for BMC annually

    • Work with Senior BMC Finance staff to identify budgeted transfers between JHU and BMC.

    • Utilize knowledge of agreements to identify items to report.

    • Run Analysis report of actual allocations to compare to budget provided.

    • Prepare report for each that includes both JAA and non JAA transfers by category type.

    • Maintain detail to support summary report.

    • Get signatures on JAA detail report from each department Administrator or Finance Director.

    • Prepare package of summary and detail information for review and approval of senior management from both JHU and JHHS side.

    • Distribute to accounting, legal and reporting departments.

    • Provide signed report to external auditors, consultants etc. of JHU and JHHS.



  • Analyze monthly intercompany actual results and help General Accounting and SOM Business Office identify variances in Affiliate Revenue for the SOM GAAP statements. 


  • Help JHUSOM departments identify open items that need to be accrued in Medvitals each month. Review accruals entered into Medvitals on 5th workday and approve or reject the JHHS items.  Also take the lead in gathering JHHS accruals and reconciling to SOM’s amounts.  Report to JHU and JHHS major differences in amounts and follow-up until resolved.


  • Participate on Intercompany Solutions committee lead by Inter-Entity Shared Services.  Take the lead in identifying new items based on accruals and plan meeting agenda accordingly. Prepare minutes after the meeting.  Follow-up on open items to ensure they get processed on a timely basis and update open issues report to be used for the next monthly meeting.


  • Assist with preparation of the monthly finance deadlines and get approval from business owners in JHU Finance and HR offices.  Publish approved deadlines on JHU Finance website.


  • Test SAP Support Packs and Upgrades

    • Assist EBS with testing KB15N, Assessments, IO Settlements and Service Center processing after support pack or upgrades are made to the test system.

    • Develop test scripts

    • Report any problems

    • Document results

    • Provide approval for update to live system


  • Answer questions, provide guidance, and disseminate information based on knowledge and understanding of programs, initiatives, goals and objectives of the office. 


  • Provide customer service support to both JHU and JHHS.

    • Assist customers calling into the Shared Service customer service line.

    • Respond to questions sent to the Inter-Entity mailbox or personal box.

    • Identify and provide solutions for problems or errors.

    • Identify proper person to answer question if outside Inter-Entity expertise.

    • Provide help with SAP and Analysis.

    • Communicate widespread concerns to upper management for review.


  • Interprets office operating policies and exercises independent judgment in the resolution of problems.

    • Assist in writing policies and procedures related to intercompany process.

    • Assist in the communication of policies and procedures through publications such as the monthly Finance Bulletin, website or SharePoint.


  • Perform other duties as requested. 


Minimum Qualifications (Mandatory):

  • Bachelor's degree in Accounting, Business, Finance or Related field required.

  • Three years of progressively responsible related work experience required. If Bachelor's degree is in unrelated field, four years of progressively responsible experience is required.

  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula (18 graduate degree credits may substitute for one year of experience).


Classified Title: Sr. Accountant 
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $60,000 - $70,000 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm 
Exempt Status: Exempt  
Location: JH at Keswick, on-site, not remote

Department name: Interentity Shared Services 
Personnel area: Johns Hopkins University


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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