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Requisition ID:  116472

Sr. Administrative Coordinator, HR Operations Support

The Department of Neurology is seeking a Sr. Administrative Coordinator, HR Operations Support to assist with HR related activities for the BIOS Clinical Trials Coordinating Center (CTCC). The BIOS CTCC manages multi-center, $30+ million federally funded clinical trials and multiple site-specific pharmaceutical-sponsored trials. This role will work with internal resources to assist with recruiting and staff related functions within BIOS CTCC. The Coordinator will support functions that contribute to the growth and efficiency of BIOS CTCC.


Specific Duties and Responsibilities 


HR Operational Support

  • Assist in day-to-day implementation of the recruitment and hiring process, from initiation to onboarding.
  • Assist in coordinating the full talent life cycle, including but not limited to finalizing job descriptions, submitting requisitions, resume screening, interviewing, and collaborating with NeuroHR on final steps of the hiring workflow.
  • Partner with BIOS CTCC hiring managers to understand their staffing needs, assist in drafting job descriptions, and work with NeuroHR and Talent Acquisition to develop and implement recruitment strategies.
  • Partner with JHU central recruiters and hiring managers on recruitment strategies and implement best practices to facilitate each step of the process.
  • Review qualified applicant resumes and prescreen and assess applicants to advance in the hiring process.
  • Coordinate interview scheduling for the team, and ensure any required preparation and tools for the team.
  • Monitor the status of recruitment activity using JHU’s applicant tracking system
  • Oversee and optimize the candidate experience throughout the interviewing and onboarding processes.
  • Track and report on key recruitment metric and outcomes, e.g. time-to-fill, source of hire, and applicant feedback, etc.
  • Provide regular updates to hiring managers and BIOS CTCC leadership on the status of open positions and recruitment activities.
  • Ensure compliance of all activity with JHU policies and procedures
  • Stay up-to-date on JHU policies, industry trends and best practices.
  • Collaborate with various HR offices across JHU, including NeuroHR, HR Shared Services, Central HR, and Office of International Services to understand policies and procedures and troubleshoot issues.
  • Manage the onboarding process for newly hired staff; conduct orientation sessions, prepare onboarding materials, coordinate training, and monitor training progression.
  • In consultation with NeuroHR develop and coordinate a BIOS CTCC intern and volunteer program that aligns with JHU policies and utilizes JHU programs and pathways.
  • Maintain staff files; personnel, training, and development records
  • Monitor and assist with coordination of leave
  • Support processes across the full talent life cycle, e.g., performance management, employee relations, change management, learning and development, and recruitment.
  • Collaborate with the BIOS CTCC team on projects to attract, recruit, engage, and retain a diverse workforce.


Training & Development Support

  • Collaborate with BIOS CTCC leaders and NeuroHR to develop and promote integrated training pathways and solutions that balance business goals and team members’ development.
  • Work with BIOS CTCC team members to identify JHU resources to help develop skills and competencies that advance organizational and professional growth.
  • Ensure employees acquire and maintain compliance with JHU and regulatory training and education requirements.
  • Ensure adherence to the steps of the of performance management process.
  • Identify and recommend training and development needs through surveys, interviews, and communication with managers
  • Ensure completion of MyLearning requirements for division.
  • Assess and maintain awareness of division’s staffing needs, in relation to strategic objectives
  • Identify internal and external training opportunities.
  • Develop and conduct presentations to build knowledge of the staff.
  • Performs other duties and special projects as assigned.


Additional Knowledge, Skills and Abilities

  • Proficiency with Microsoft Office tools including Excel, Word, Teams, SharePoint.
  • Knowledge of recruiting procedures and employment practices.


Minimum Qualifications
  • High School diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor's Degree.
  • Recruiting and staff development experience.
  • Familiarity with JHU Human Resources policies and practices.
  • Familiarity with SuccessFactors system.

 

 

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Sr. Administrative Coordinator, HR Operations Support   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Neuro BIOS  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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