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Requisition ID:  119090

Sr. Administrative Coordinator (Chemical and Biomolecular Engrg)

    The Department of Chemical and Biomolecular Engineering, is seeking a Sr. Administrative Coordinator to assist the Head and Administrator. The Senior Administrative Coordinator will work with the Head and Administrator’s teams and be responsible for a wide range of administrative duties. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality.


    The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.


    Specific Duties & Responsibilities

    • Plan, support, and organize daily activities of the office, unit or program.
    • Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
    • Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
    • Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
    • May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
    • Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
    • Coordinate purchasing processes; process various department bills and reconcile accounts.
    • Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
    • Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
    • May serve as the liaison or office contact with facilities or other service providers.
    • Identify and resolve administrative problems and issues.
    • Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
    • Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
    • Develop and produce reports.
    • Assist with preparation of presentations.
    • Assist with planning special events/functions, including workshops, conferences, etc.
    • Coordinate preparation, set up and logistics for department/office events/functions.
    • May perform some non-routine and confidential administrative functions.
    • Coordinate work assignments of students and/or temporary office support, as needed.
    • Other duties as assigned.


    Position Specific Details - Supplemental Duties & Responsibilities

    • Manage complex daily calendar of the Head by scheduling internal and external meetings, travel and events.


    Minimum Qualifications
    • High school diploma or graduation equivalent.
    • Four years of related experience.
    • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.


    Preferred Qualifications


    Technical Qualifications & Specialized Certifications

    • Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.


    Technical Skills & Expected Level of Proficiency

    • Calendar Management - Intermediate
    • Event Coordination - Intermediate
    • Financial Administration - Intermediate
    • Interpersonal Skills - Intermediate
    • Meeting Coordination - Intermediate
    • Office Procedures - Intermediate
    • Oral and Written Communications - Intermediate
    • Organizational Skills - Intermediate
    • Project Management - Developing
    • Report Writing - Intermediate


    The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

     

     

    Classified Title: Sr. Administrative Coordinator   
    Role/Level/Range: ATO 37.5/03/OF  
    Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
    Employee group: Full Time 
    Schedule: M-F, 37.5 hrs wkly 
    FLSA Status: Non-Exempt 
    Location: Hybrid/Homewood Campus  
    Department name: Dept of Chemical and Biomolecular Engrg  
    Personnel area: Whiting School of Engineering 

     

     

    Total Rewards
    The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

    Education and Experience Equivalency
    Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Applicants Completing Studies
    Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

    Background Checks
    The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

    Diversity and Inclusion
    The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

    Equal Opportunity Employer
    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law
    https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

    Accommodation Information
    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

    Vaccine Requirements
    Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

    The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
    Hybrid: On-site 3-4 days a week

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