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Requisition ID:  118078

Sr. Administrative Coordinator

The Department of Neurology is seeking a Sr. Administrative Coordinator to provide administrative and project support to division leadership of the BIOS Clinical Trials Coordinating Center (BIOS CTCC) and work collaboratively with the BIOS CTCC administrative core. The coordinator will independently develop and manage complex and key projects to optimize office communications, task allocations, and workflow. The role requires knowledge of up-to-date communications and BIOS CTCC operational organization in order to. provide, administrative support, communications support, project management support and organization support. Will oversee the management of schedules, coordination of meetings, management of travel arrangements, drafting and editing of correspondence, and ensuring the seamless daily operations of the division


Specific Duties & Responsibilities

  • Manage complex calendars of leadership, schedule and manage transition between meetings.
  • Arrange meetings and associated logistics, make travel arrangements, use multiple virtual meeting programs, draft and edit agendas and manage meeting materials.
  • Work in conjunction with BIOS CTCC leadership and administrative core team on a variety of projects.
  • Collaborate with the administrative core to coordinate and plan office functions, teleconferences, and various meetings/events as needed.
  • Work closely with the administrative core, coordinating efforts towards meeting deadlines, clarifying priorities, and ensuring organizational goals and mission are maintained.
  • Work with the administrative core to develop and recommend administrative processes and procedures to assure efficiency.
  • Serve as a resource for division leadership providing information on related activities, policies, and procedures.
  • Identify and resolve administrative problems and issues.
  • Track and manage licenses, society memberships, CME, presentation deadlines, publications submissions, peer review tasks and other tasks within deadlines.
  • Represent division administrators in appropriate circumstances within the scope of the position’s responsibility and purview.
  • Research and assemble materials for presentations.
  • Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information.
  • Locate and compile information and format reports, graphs, tables, records, and other sources of information.
  • Other duties as assigned.


Additional Knowledge, Skills and Abilities

  • Outstanding organizational skills, analytical and problem-solving abilities, and attention to detail.


Minimum Qualifications
  • High school diploma or graduation equivalent
  • Four years of related experience
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Additional years of progressively responsible senior administrative experience including calendar management, word processing, data research, travel arrangements, minutes, maintaining file repositories and working with confidential materials.

 

 

Classified Title: Administrative Coordinator 
Job Posting Title (Working Title): Sr. Administrative Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: SOM Neuro BIOS  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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