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Requisition ID:  116671

Sr. Administrative Coordinator

The School of Public Health, Department of Epidemiology is seeking a Sr. Administrative Coordinator to support the work of the Cochlear Center for Hearing and Public Health. This position reports to the Academic Program Administrator in conjunction with the Associate Director for Academic Training and the Director. This position works closely with the academic team and has administrative responsibility for coordination of complex academic program elements requiring collaboration with staff, students, faculty, and other departments and programs.


Specific Duties & Responsibilities

  • Provide administrative support for R61 (SENSE Network) by meeting with PIs, track and document progress of timelines and goals for each core, scheduling and attending meetings, taking and sharing meeting minutes, and following up on action items of faculty and staff.
  • Web based support for SENSE Network to include keeping website updated with current information, hosting Zoom meetings (scheduling and attending), posting recordings from speakers on website.
  • Create and oversee listserv communication and content management of social media to promote the Network (e.g., LinkedIn page, Instagram).
  • Coordination and oversight of SENSE Network quarterly meetings to include requesting materials from speakers and communicating with organizers and ensuring accessibility, CART scheduling and set up.
  • Plan and execute SENSE Network global research conference in Washington, DC, Fall 2025.
  • Provide administrative support for Cochlear Center sponsored academic activities and trainee research opportunities (Seminars, Research-in-Progress meetings, Journal Clubs, etc.) to include facilitating in-person, virtual, and hybrid meetings, reserving event space, securing AV support, ordering and helping set up and clean up catering, sending calendar invitations and reminders.
  • Provide administrative support for larger annual activities such as Cochlear Center Research Day.
  • Calendar management for the Director and the Associate Director for Academic Training. Manage a complex calendar including responding to meeting requests in a timely manner. Ability to understand work and priorities for calendar availability.
  • Work closely with Communication Associate and Communication Student Intern on Center communications.
  • Assist with orientation of new trainees and staff to the Cochlear Center for Hearing and Public Health.
  • Establish and maintains a positive and supportive environment to ensure that the educational and professional needs of trainees are met.
  • Assist Cochlear Center faculty with administrative duties, including reimbursements and scheduling.
  • Potential research opportunities with Center faculty depending on interest that could lead to scientific presentations and peer reviewed publications.
  • May provide support to student groups.
  • May independently manage specific program activities.


Special Knowledge, Skills, and Abilities

  • Ability to work independently and use reference manuals to develop proficiency with software or computer systems.
  • Good organizational, written and verbal communication skills in the preparation and presentation of results.
  • Good interpersonal skills in dealing with investigators and a “team-oriented” approach.
  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Sr. Administrative Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY ($72,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 9:00am – 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10001101-Epidemiology 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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