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Job Req ID:  97116

Sr. Administrative Coordinator

We are seeking a Sr. Administrative Coordinator who will work directly with the Department Chair, and in cooperation with the Department Administrator to lead special projects as well as day to day operations of the Chair’s office in the Department of Health, Behavior and Society.  Responsibilities are heavily focus on significant and important project work and this position will provide non-standard, non-routine, varied, high level administrative expertise. Project assignments require considerable research, initiative, independent discretion and specialized knowledge and abilities as well as familiarity with the department, school and university.

 

Specific Duties & Responsibilities:

  • Cooperate with various university offices, particularly the SPH Dean's Office, communication offices, Student Affairs, research administration, Development and Alumni Affairs, and IRB in   regard to Chair’s office and department special projects.
  • Responsible for ad hoc department initiatives and researching best practices, developing programs, and ensuring the necessary support for these along with recurring department initiatives, e.g. committee meetings, speaker series, annual reports, annual retreat, and faculty review cycle.
  • Department Chair produces significant volume of correspondence which requires taking initiative to know current issues, people and events and be able to have a comprehensive understanding at a level that allows critical thinking necessary to ensure accurate communications.
  • Responsible for appointments and promotion process and staffing faculty searches.
  • Collaborate with finance, academic office and human resources for faculty hires to ensure smooth onboarding.
  • Responsible for understanding and following international faculty and student visitor policies and initiating faculty visa requests.
  • Supervise HBS administrative staff (1-2 individuals).
  • Monitor Chair’s office workflow, assign projects, develop documentation of policies and office procedures as part of continuous improvement emphasis in department operations.
  • In collaboration with the departmental administrator, responsible for efficient office management including office space and equipment, purchase of office supplies, management of IT needs copiers, computers, printers, audio-visual equipment.
  • Provide administrative support for departmental committees (e.g., Executive Committee, Appointments & Promotions Committee) requiring high degree of confidentiality.
  • Execute departmental initiatives on gathering faculty and staff opinion through surveys and other modalities.
  • Serve as a liaison between the Chair and the Department’s student organization.

 

Minimum Qualifications (Mandatory):

  • High School Diploma/GED. 
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

Preferred Qualifications:

  • Bachelor’s Degree. 
  • Two to three years supervisory experience. 

 

Physical Requirements:

  • Able to sit in a normal seated position for extended periods. 

 

Classified Title: Sr. Administrative Coordinator   
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: $20.40-$28.00 HRLY (Commensurate with experience)
Employee group: Full Time 
Schedule: Monday-Friday 
Exempt Status: Non-Exempt 
Location: ​​​​​​​School of Public Health 
Department name: ​​​​​​​Faculty Centers & Academic Program 
Personnel area: School of Public Health 

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

School of Public Health - East Baltimore Campus