Create Alert
Apply now »
Requisition ID:  117165

Sr. Administrative Coordinator

Johns Hopkins Sightline, Unleash Your Impact


The Johns Hopkins Sightline Business Modernization Project is more than just a job - it's a mission. We're tearing down walls to unleash the full potential of our people. Baltimore, ranked a top 2024 destination by the New York Times, is your backdrop as you join a dynamic and entrepreneurial team to reimagine the way Johns Hopkins works. We're not just simplifying processes and transforming technology - we're empowering people to focus on what matters most: research, teaching, patient care and community impact.


Does this sound like you?

  • Thrive in fast-paced environments with daily new challenges and opportunities.
  • Are passionate about simplifying complex systems to change people’s lives.
  • Believe in transformation that empowers, not hinders, the front-line people.
  • Have experience in process improvement, technology implementation, or project management.
  • Enjoy analytical thinking and problem solving.
  • Communicate clearly with a team.
  • Possess a desire to grow and learn.


Joining Sightline means you’ll,

  • Work with cutting-edge technology.
  • Join a collaborative team of experts in higher education and healthcare.
  • Build new skills with a team that encourages creativity, innovation, and personal growth.
  • Gain valuable experience and expertise in process improvement, technology implementation, and change management.
  • Enjoy a competitive salary and benefits package that includes health insurance, retirement savings plans, telework options, and generous paid time off.


Become an architect of change and help shape the future of Johns Hopkins University and Medicine alongside a passionate team in Baltimore's vibrant hub.

  • Works under frequent deadlines to adhere to project milestones
  • Ability to respond to needs of a 24/7 system-level operation, including during off hours


The work hours will primarily be regular day shift office hours. However, there may be times when they are required to work off hours to respond to project inquiries, adhere to project deadlines and meet the overall needs of a 24/7 health system/university.


Sightline is a multi-year initiative that leverages a cross-disciplinary, inter-entity team and hundreds of stakeholders in selecting and implementing the next ERP software platform for the Johns Hopkins enterprise.


Sightline is seeking a seasoned Sr. Administrative Coordinator to provide expert administrative support to the Project’s Directors and Functional Leads for Finance, HR, Supply Chain, and Sponsored Projects. The Sr. Administrative Coordinator will have high visibility with Johns Hopkins University and Medicine leaders and collaborators, as well as with high-profile visitors.


The position requires a highly skilled individual who can manage multiple priorities and deadlines while providing a high level of service to the Sightline project. The ideal candidate will have experience coordinating busy executive-level calendars, creating briefing materials, will be committed to the mission of Sightline, and will exhibit a positive attitude while conducting business with a high degree of tact and diplomacy. The Sr. Administrative Coordinator reports directly to the Executive Assistant.


Specific Duties & Responsibilities

  • Manages scheduling, communications, and engagements with various executive leaders throughout the institution.
  • Manages conflict-free daily calendars for the functional leaders.
  • Schedules internal and external meetings with key stakeholders.
  • Independently identifies and resolves scheduling conflicts and prioritize meeting requests.
  • In advance of all meetings, confirms logistics and ensure all parties have the proper materials disseminated for both in-person and virtual events.
  • Organizes virtual and in-person engagements and talks, team meetings, all-staff meetings, and sponsored convenings and conferences/seminars.
  • Makes travel arrangements for designated leadership staff, invited speakers, and guests.
  • Communicates with JHU, JHHS, and external offices and represent the Executive Director in scheduling meetings and related activities in a professional and congenial manner.
  • Assists in the preparation and circulation of related meeting and special event materials, gather background data in preparation for meetings, speeches, reports and proposals to prepare the Sightline leaders for meetings and presentations.
  • Proofreads, edits and summarizes confidential and sensitive information with discretion.
  • Anticipates future needs of the Project Leads and Executive Assistant, demonstrate responsiveness, critical thinking and sound judgment while thriving in a dynamic organizational environment.
  • Makes significant contributions to planning, coordination and implementation of meetings and events to ensure that logistical needs are met in a professional, effective, and timely manner.
  • Greets visitors and special guests and assist them with hospitality needs during their visits (e.g., locating temporary office space, quiet rooms for calls or securing alternative JHU meeting space, as needed).
  • Processes travel expenses and reimbursements for the Directors and other designated leadership staff.
  • Provides event day staffing support for convenings, special events and meetings as needed.
  • Provides back-up administrative support, as needed.
  • Performs other duties, as assigned.


Special Knowledge, Skills & Abilities

  • Advanced knowledge using office software applications including Microsoft Excel, Microsoft Word, and Microsoft Outlook.
  • Experience working within large, complex organizations and supporting events and meetings.
  • Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.
  • Capacity to work independently and in a results-oriented work environment


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Mount Washington Campus 
Department name: ​​​​​​​Sightline  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

Apply now »