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Requisition ID:  115887

Sr. Administrative Coordinator

The Office of Government, Community & Economic Partnerships (GCE) is seeking a Sr. Administrative Coordinator who reports to the Director for Economic Inclusion & Impact. The Sr. Administrative Coordinator serves an important role within GCE. This position serves as the main administrative contact for the Director of Economic Inclusion & Impact, the Special Advisor to the Vice President of GCE, and the Executive Director of Ward Infinity (Principals). This includes administrative support, project and special event coordination, and communications with internal and external constituencies, office staff and university and health system leadership.

This role includes a considerable degree of independent action and frequent interaction with internal and external constituencies. This position requires consummate skills in diplomacy, discretion and confidentiality. The successful candidate will have demonstrated experience working in a fast-paced, executive environment and will be a core member whose contributions to a team-based and cross trained environment will advance the goals of Johns Hopkins University and Johns Hopkins Health System.


Specific Duties & Responsibilities

  • Staffs the Eastern Office front desk Monday – Friday during business hours.
  • Serves as the primary point of contact for all Eastern Office logistical matters, including but not limited to troubleshooting printer and copier issues, ordering and managing an inventory of office and kitchen supplies, and ensuring that the kitchen area is maintained.
  • Serves as primary point of contact for the principals.
  • Serves as the frontline representative to internal and external stakeholders, vendors, and the public.
  • Schedules all appointments including internal and external meetings, speaking engagements, events, etc. for the principals. Based on special knowledge and understanding of initiatives, goals and objectives of the office, independently resolves scheduling conflicts, prioritizes requests, confirms and tracks event and meeting details.
  • For the Director and Special Advisor, coordinates travel logistics including transportation, accommodations, and meals, scheduling meetings and creating an itinerary to include biographies and other supporting materials, as necessary.
  • Tracks expenses and prepares expense reports for reimbursements for the Principals and the Vice President for Government, Community, and Economic Partnerships.
  • Resolves administrative issues and problems that arise throughout the course of the day.
  • Submits invoices on behalf of Ward Infinity.
  • Works with the Principals on all scheduling and planning activity, including but not limited to Hopkins Local and Ward Infinity meetings and events to be held throughout the year. Works with the Principals to coordinate event logistics ensuring all aspects of the event are managed.
  • Performs other duties as assigned.


Special Knowledge, Skills & Abilities 

  • Ability to work efficiently, effectively and professionally in a fast-paced environment interacting with senior level executives and officials.
  • Excellent verbal and written communication skills and ability to handle confidential information.
  • Strong organizational skills and facility with spreadsheets.
  • Knowledge and experience with business and financial processing, such as expense reimbursements, payment of invoices, are also critical skills needed in the successful candidate.
  • Extensive experience with office technologies and databases including MS Word, Excel, and PowerPoint.
  • Must be an independent worker, a self-starter, flexible, motivated, and able to handle multiple tasks.


Additional

  • This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis.
  • It does not exclude other duties as assigned.
  • This position is located in a fragrance-free office environment.
  • This policy is a reasonable accommodation to employees with severe allergies.
  • There are limited physical discomforts due to temperature, noise, dust, etc.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor's preferred.
  • Administrative experience within student affairs preferred.

 

 

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday; 8:30a-5:00p 
Exempt Status: Non-Exempt 
Location: Eastern High Campus 
Department name: ​​​​​​​Economic Development  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Johns Hopkins at Eastern

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