Sr. Administrative Coordinator
The Office of the President, a fast paced, exciting work environment, is seeking candidates for the position of Sr. Administrative Coordinator to work with the Executive Operations Manager to assist the President of the University. The Senior Administrative Coordinator will be responsible for a wide range of administrative duties. As a highly visible team member, the Senior Administrative Coordinator will support the President and provide backup support for other senior members of the office. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality.
Specific Duties & Responsibilities
- Manage daily calendar of the President by scheduling internal and external meetings, travel and events. Work with the Executive Operations Manager to resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations.
- Work closely with the Executive Operations Manager on a daily basis to ensure all aspects of the President’s Day run smoothly and efficiently.
- Adjust the schedule throughout the day as priorities shift.
- Arrange national and international travel.
- Organize meetings with high-level constituencies, as required, and gather and disseminate corresponding meeting materials, as needed.
- Work with Leadership offices to gather materials for upcoming meetings.
- Collaborate with Presidents Office Senior Staff to ensure the President is prepared for all upcoming meetings.
- Ensure materials are accessible in a timely manner and kept confidential.
- Provide full support in paper and electronic document management to ensure the President has the materials needed for each topic and the materials are well organized, non-duplicative and easily accessible.
- Keep the President on schedule and abreast of changes and high-level concerns, as necessary, throughout each day.
- Available to the President and other office staff during non-office hours for questions and follow up.
Requirements
- Must be able to work well at a fast pace.
- Must have an extremely high level of good judgment as well as problem-solving and critical thinking ability.
- Excellent organizational skills and close attention to detail.
- A positive attitude, flexibility, and an eagerness to collaborate with others.
- An unerring sense of professionalism.
- Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with multiple remote participants.
- Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.
- Excellent verbal and written communication skills.
- Some evening and weekend work.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Four years' progressively responsible administrative experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00pm
FLSA Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: President Office of
Personnel area: University Administration