Job Req ID:  110985

Sr. Administrative Coordinator

The Department of Neurology is seeking a Sr. Administrative Coordinator for the Division of Neuroimmunology and Neuroinfectious Diseases (NINI) to provide administrative support. The Sr. Administrative Coordinator will be responsible for a wide range of administrative duties and will provide support to the NINI Division and Multiple Sclerosis Precision Medicine Center of Excellence (MS PMCOE) directors, faculty, and senior staff. This position will report directly to the Project Administrator.

With minimal supervision, the Sr. Administrative Coordinator will oversee key administrative functions in a clinical and research training setting. The Sr. Administrative Coordinator must be able to work in a demanding, fast-paced, and collaborative work environment while maintaining a high degree of professionalism in communication over the phone, in-person, and via electronic messages. The Sr. Administrative Coordinator must be able to prioritize and multitask based on changing needs and situations.

Specific Duties & Responsibilities

  • Ensures smooth management of the day to-day administrative operations of the Division and MS Center by acting as an informational resource and providing assistance for the Division and Center Directors, faculty, and senior staff as well as contacts from outside the Department.
  • General office management and organization.
  • Ensure the proper functioning of all office equipment and maintain office inventory.
  • Regular use of university online financial system (SAP/Concur) to initiate and complete transactions such as processing payments for vendors and contractors and travel reimbursements.
  • Maintain and organize electronic and paper files and systems to maintain academic, administrative, donor, and other relevant personnel and record keeping.
  • Format text and data into documents; produce and distribute documents.
  • Plan, coordinate and/or support routine and special events, such as conferences, seminars, and luncheons; this includes, but is not limited to, reserving rooms, setting up and breaking down rooms, ordering or purchasing and setting up food and supplies, and audiovisual set-up or coordination.
  • Coordinate annual WALK MS.
  • Exercise independent judgment, demonstrate initiative and public relations skills, multi-task, and manage many competing priorities.
  • Assist on special projects that require significant administrative support.
  • Perform other duties as assigned.

Additional Knowledge, Skills, & Abilities

  • Excellent organizational and administrative skills with strong attention to detail and timeliness.
  • Ability to develop routines to manage workloads and organize work efficiently.
  • Readiness to interact with a variety of people and assume diverse duties and tasks.
  • Desire to work closely with others as part of a dynamic and dedicated team.
  • Knowledge of administrative processes and approaches and financial knowledge.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Computer skills with strong Microsoft Word, Excel, and PowerPoint skills (and including MS Office applications).
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Bachelor’s Degree preferred.
  • Budget experience.
  • Proficiency in business software systems such as SAP and Concur is strongly preferred.



Classified Title: Sr. Administrative Coordinator  
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: Min $21.00 - Max $36.50 HRLY ($59,800 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Neuro Neuroimmunology 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
Learn more:


Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



School of Medicine - East Baltimore Campus