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Job Req ID:  13987

Sr. Administrative Coordinator

Classified Title:  Sr. Administrative Coordinator
Working Title:  Sr. Administrative Coordinator​​​​​
Role/Level/Range: ATO 40/E/03/OF 
Starting Salary Range: $$19.24 - $26.47 (commensurate with experience)
Employee group: Full Time 
Schedule: M-F, 40 hrs 
Exempt Status: Non-Exempt ​​​​​​​ 
Location: 04-MD:School of Medicine Campus 
Department name: 10002958-SOM Oph Ophthalmology Chairmans Office 
Personnel area: Johns Hopkins University

General summary/purpose:

Provides complex administrative, project and patient-related support to the Chairman and Administrative Specialist for the Wilmer Eye Institute.  Represents the division by communicating professionally with faculty, administrators, staff, external contacts and patients. 

Specific Duties/Responsibilities:

  • Provides administrative support to the Director and Administrative Specialist.
  • Manage procurement card charges, SAP financial processes, and budgets.
  • Assists Administrative Specialist with coordination of major departmental events and activities.
  • Independently identifies, recommends and implements process-improvement initiatives for the office with approval from the Administrative Specialist.
  • Orders/maintains office supplies, places service calls on all office equipment, contact facilities for housekeeping & general maintenance.
  • Assist with coordination of bi-monthly All Faculty Meetings, Long Range Planning Committee Meetings, and All Employee Meetings.
  • Coordinate annual faculty evaluations.
  • Transcribe correspondence from the Director.
  • General support to Wilmer's faculty & staff as needed.
  • Maintain conference room reservations via electronic calendar.
  • Maintain file room including material of a confidential nature.
  • Greets VIP patients/visitors.
  • Coordinate meeting arrangements and catering requests as needed.
  • Coordinate patient appointments.
  • Correspond with intradepartmental and interdepartmental JHMI departments and external contacts.

Minimum qualifications:

High School Diploma/GED.  Five (5) years progressively responsible administrative experience.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special knowledge, skills, and abilities:

  • Excellent administrative skills, as well as superior planning, communication, and follow-through abilities.
  • Strong attention to detail. Must possess excellent verbal, interpersonal, and written communication skills.
  • Perform will under pressure and within time constraints with a high degree of accuracy and diplomacy.
  • Must possess excellent word-processing and database management skills; significant PC experience with a thorough working knowledge of Windows, Word, Excel, Access, PowerPoint, the internet, SAP, and the ability to learn new software.
  • Ability to multi-task and prioritize in a well-organized manner. 
  • Self-initiated/proactive problem solver. 
  • Ability to work independently and as part of a team.

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Medicine - East Baltimore Campus

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