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Job Req ID:  93099

Sr. Administrative Coordinator

We are seeking a Senior Administrative Coordinator who provides administrative support to the Divisions of General Pediatrics in both campuses East Baltimore and Bayview. This position provides administrative support to 20 Faculty members including the Director of BV Pediatrics and to the BEAD program Directors.

 

Specific Duties & Responsibilities:

Administrative:

Reporting to the Sr. Administrative Manager of the Division the position is responsible for:

  • Set up meetings Prepare meeting Agendas, notify attendees, take minutes and reserve conference rooms.  Manage Director’s calendar and update as needed
  • Serve as a CONCUR delegate to 20 Faculty members
  • Process all purchases for the Division.
  • Process, track, follow up and update Independent contractors.
  • Process and track travel and non-travel reimbursements in a timely and accurate manner for faculty, staff and students.
  • Keep stipends balances and communicate balances on a quarterly basis to Faculty.
  • Process various transactions such as journal transfers, check deposits, purchase orders, special payroll, check requests, vendor setup and invoices.
  • Assist in the reconciliation of all financial transactions non-sponsor and discretionary accounts. Verify accuracy, completeness and compliance of charges posted to accounts.
  • Timely process BEAD Invoices. Report to the BEAD leadership on BEAD expenses and invoicing status on a monthly basis.
  • Assist preparing documentation for the CMP and CAP quarterly meetings.

 

General Pediatrics EB:

  • Provided administrative support to the HLC Medical Directors in the coordinating resident rotations
  • Set up meetings, notify attendees, and reserve conference rooms.  Manage Director’s calendar and update as needed
  • Create and maintain resident listing
  • Create, maintain and communicate back up schedules for HLC clinic
  • Other duties as assigned.

 

Minimum Qualifications (Mandatory):

  • High School Diploma/GED.
  • Five (5) years of progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*

 

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

 

Preferred Qualifications:

  • Knowledge of JHU procurement policies and procedures preferred.

 

Special Knowledge, Skills & Abilities:

  • Office Suite.

 

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 40/E/03/OF  
Starting HOurly Pay Rate Range: $20.02 - $27.51/ Commensurate with Experience
Employee group: Full Time 
Schedule: M-F; 8:30a to 5:00p 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: SOM Ped Bay Bayview Pediatric Unit 
Personnel area: School of Medicine 

 

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

School of Medicine - East Baltimore Campus