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Job Req ID:  114651

Sr. Administrative Manager

We are seeking a Sr. Administrative Manager.  Under the direction of the division director and department Associate Administrator, this individual is responsible for the fiscal, administrative, and operational management of the Division of Pediatric Cardiology. This includes strategic planning, development and management of budgets, grants, management of all clinical operations, oversight of clinical practice billing, daily and monthly personnel management, supporting outreach programs as well as affiliate programs, and supporting the research endeavors of the division. The Sr. Administrative Manager will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and national organizations.


Specific duties & responsibilities:

  • Manage administrative, financial, limited human resource, and operational activities of a large patient, research, and academic division, for both university and hospital.
  • Responsibilities include research administration and planning, strategic planning, and financial planning and analysis, for both university and hospital.
  • Represent Division and Division Director in meetings with the department, other departments, institutions and professional organizations. Develop and maintain an operational plan that will allow clinical, research and teaching activities of the division to function in a cohesive and synergistic manner.
  • Direct the day-to-day administrative, personnel, and financial operations of the division, for both university and hospital.
  • Oversee staff, including administrative, financial, and support personnel, for both university and hospital. Interview, hire, supervise, train, discipline, and terminate support staff; coordinate support. Supervise completion and submission of professional fee vouchers and analyze monthly clinical practice revenue reports to ensure accurate charge capture.
  • Implement financial controls and provide fiscal management for administrative, academic, sponsored research, clinical practice, joint agreement, endowments, and general funds activities and strategically plan for the future.
  • Participate in clinical contracts negotiations and affiliation agreements. Currently manage agreements for eleven (11) satellite clinics, AMMC fetal clinic, KKI study clinic, and GBMC.
  • Establish process and procedures to ensure compliance with JHU & JHH and outside agencies polices.
  • Assess financial viability and develop methods to optimize practices and resources.
  • Prepare annual budget using facts, analysis, and forecasts, for both university and hospital.
  • Monitor and advise faculty and staff regarding administrative and academic activity, implications of internal and external policy changes, and information systems strategies.
  • Assist division managers with budget, policy questions as needed.
  • Manage division projects such facility renovations, selection and purchase of furnishing and equipment, and telecommunication systems, JHU and JHH.
  • Participate in technology architecture to ensure efficiency across operations.
  • Respond to requests for regular and special reports from the chair, faculty, school, university, and outside agencies.
  • Service as liaison with Department administration, SOM administrative offices, and other miscellaneous offices within JHU, JHH and outside agencies, contributing knowledge and expertise.
  • Advise faculty on personnel issues and university policies.
  • Determine and implement solutions to routine human resources problems involving faculty, fellows, nurses, and support staff.
  • Work with Pediatric HR and the Office of Human Resources on non-routine problems, both at the request of staff and/or supervisors and by self-initiated intervention.
  • Manage payroll operations, including non-routine annual and special increases, promotions, and recruitment for both university and hospital.
  • Determine and implement solutions to administrative problems.
  • Train staff, including procedures to improve efficiency and organization.
  • Work with Division Director and faculty to plan and manage space to ensure optimum utilization.
  • Collaborate with public relation setting up endowments, discretionary and general funds accounts.
  • Responsible for approximately 2.3 million annually in grants, subcontracts.
  • Oversee a division/functional unit of 51 personnel, which includes 17 faculty members, 2 NPs, 2 RNs, SW, 4 fellows, and various other staff.
  • Oversee capital purchase for pediatric cardiology for both hospital and university. Shopping carts, check requests, reimbursements.
  • Oversee compliance for both hospital and university policies.
  • Report directly to Division Director and Department of Pediatrics Associate Administrator. Work closely with all faculty, fellows, and staff. Directly supervises all Division and hospital support staff, and many more responsibilities.



Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
  • Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.


Preferred Qualifications
  • Master’s Degree and at least five (5) years related experience strongly preferred.
  • Knowledge of hospital and/or university department budget administration preferred.
  • Experience with organizational development and change management preferred.
  • The successful candidate must have outstanding oral and written communication skills, background in financial management, including spreadsheets development and analysis.

 

 

Classified Title: Sr. Administrative Manager 
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300.00 - $128,300.00 ($100,000. Targeted. Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 AM - 5:00 PM 
Exempt Status: Exempt 
Location: Hybrid/ SOM East Baltimore Campus (On-site 3-4 days) 
Department name: SOM Pediatric Cardiology  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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