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Requisition ID:  116467

Sr. Contract Administrator

We are seeking a Sr. Contract Administration who will report to the Director Procurement Operations and is a key member of the Procurement team. This position will lead and manage a team of Contract Administrators responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services, such as equipment, materials, supplies, or products. The position handles contracts’ administration over their entire life cycle (beginning to end), including review of commercial and legal terms.


Specific Duties & Responsibilities

  • Overall responsibility for day-to-day contract administration.
  • Leading and managing the contracts administration team and overseeing their assigned work, performance and overall delivery.
  • Manages the developing team standard procedures, contract review requirements and ongoing training.
  • Manage the relationship with JHU Legal and other key area risk officer relationships to keep current on the legal terms and other risk reviews in the preparation and revision of contracts that involve the purchase or sale of goods and services.
  • Manage the relationships with the Category Portfolio Groups to coordinate the team’s participation in negotiating the commercial terms of the contract (e.g., price, contract period).
  • Develops practical and effective contract governance and administration policies, processes, procedures and work instructions for the Contract Administration and the larger Procurement team.
  • Oversees the development of standardized contract template libraries to be used for re-occurring purchases. Negotiates contract terms and conditions.
  • Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
  • Sets procedures to maintain detailed and organized files including audit files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
  • Prepares contract change, cancellation and other notices as required.
  • Ensures contractors are in compliance with legal requirements, owner specifications and government regulations.
  • Conducts on-going training for procurement professionals and key stakeholders on the contract administration process, policies and technologies.
  • Administers surveys, prepare reporting and other data collection and metrics compilation activities.


Special Knowledge, Skills, and Abilities

  • Commanding leadership skills.
  • Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause modifications and alternative fallback positions, plus advanced skill set in MS Word.
  • Requires the ability to earn and retain the respect of Legal and Procurement professionals.
  • Must be able to communicate effectively with and win cooperation from personnel at all levels of the organization.
  • Must be able to get things done with informal authority.


Minimum Qualifications
  • Bachelor’s Degree in Business Administration, Supply Chain Management or related field.
  • Six years related experience in contract administration in a complex environment.
  • Additional education may substitute for experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Eight (8) years of related and progressive experience as a Contract Administrator or comparable position preferred.
  • Paralegal or Contract Administration certification is highly desirable.

 

 

Classified Title: Contract Administration Manager 
Job Posting Title (Working Title): Sr. Contract Administrator   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30am - 5:00pm 
Exempt Status: Exempt 
Location: Remote 
Department name: Buying 
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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