Share this Job
Job Req ID:  83638

Sr. Contracting Manager

Johns Hopkins Facilities and Real Estate is seeking a Senior Contracting Manager (SCM) who will work under general supervision of the Director of Design & Construction (DO). The SCM oversees and manages the Contracting Team which provides procurement services for design, consultant, and construction services, contract administration, and accounting services for the Design & Construction (D&C), Program Management, and Facilities Teams. 

 

D&C is responsible for management of the design, construction, and occupancy for all new construction, renovation, and capital renewal projects on the JHU Homewood campus, Mount Washington campus, JH at Eastern, JH at Keswick, Washington DC campus, and Montgomery County Campus.  D&C provides services to all university schools and divisions, except the Bloomberg School of Public Health, School of Medicine, and Applied Physics Lab.  

 

The Department also provides tenant fit-out services for the Johns Hopkins enterprise which in addition to the above, includes the Bloomberg School of Public Health, School of Medicine, Applied Physics Lab, The Johns Hopkins Health System, and The Johns Hopkins Community Physicians.

 

Specific Duties & Responsibilities:

  • Manages and oversees the Contracting Team.
  • Oversees adherence to the D&C Process and Procedures Document and University Policies by the D&C and Program Management Teams, and respondents to RFP’s and bid solicitations.
  • Collaborates with the DO to maintain current process and procedures along with formulating and implementing new processes to further improve documentation, reporting, and efficiencies.
  • Collaborates with the Directors and Associate Directors to develop and implement procurement strategies while ensuring adherence to current policies, procedures, and D&C project management standards.
  • Collaborates with the Project Management Teams to develop Request for Proposal (RFP) and Invitation to Bid (ITB) solicitations for design & consultant services, construction management & general contracting services, and furniture and equipment procurement.
  • Oversees pre-bid meetings, bid analysis, vendor interviews, award recommendations, and contract negotiation.
  • Collaborates with the Economic Inclusion Manager to establish and implement contracting strategies in alignment with the Johns Hopkins Economic Inclusion and HopkinsLocal program, and to develop Economic Inclusion strategies for vendor and workforce development. 
  • Oversees the management of work induction, including project request forms and project initiation, purchase orders, and invoicing through the PMWeb project management system and SAP.
  • Oversees the financial management of project fee calculations, project cash flows, and project closeouts.
  • Oversees the management of contract drafting and execution.
  • Represents D&C on the JH Enterprise Vendor Review Committee (JVRC) to evaluate potential consultants, contractors, and vendors while monitoring performance of vendors across the project portfolio.
  • Develops excellent vendor relations based on reasonable expectations, consistency in project execution, fairness, and prompt payment.
  • Collaborates with Office of General Counsel and Risk Management regarding contracting requirements.
  • Works cohesively with all departments within Johns Hopkins Facilities and Real Estate to support the overall mission of the organization and the University. 
  • Fosters collaborative relationships with internal JHU constituencies including department leadership and representatives.
  • Represents the university to external constituencies including architects, engineers, constructors, regulatory agencies, etc. on a variety of issues related to project procurement requirements.

 

Decision Making:

  • Along with Director, Project Managers and clients, reviews proposals and bids, attends consultant and constructor interviews, and recommends best value contract awards.
  • Oversees all RFP and ITB submissions to assure accuracy of proposals for fair and accurate evaluations by the project team.
  • Oversees the management of the contract award to the successful firm.

 

Authority:

  • Provides recommendations to the Director regarding team personnel issues including, but not limited to, hiring, mentoring, goal setting, and disciplinary action as necessary.
  • Conducts performance reviews for assigned staff.
  • Uses broad range of engineering, architectural, construction, legal, management and business knowledge to identify, describe, analyze and resolve technical, staffing, contractual, or financial issues.
  • Oversees the compilation of data to demonstrate that policy and procedures are followed to document contract awards.
  • Develops and implements procedures for the area of responsibility.
  • Provides reports to the DO including, but not limited to, project volume and status, project closeout, fees, and cash flows. Manages programs and/or projects within defined budgets.
  • Directly responsible for Contracting Team staffing to maintain productivity levels consistent with departmental goals and objectives.

 

Communication:

  • Demonstrates the use of excellent verbal and written communication skills for consensus building, collaboration, and problem solving.
  • Clearly communicates and reinforces performance expectations and job responsibilities to assigned staff.
  • Exchanges routine and non-routine information with staff, vendors, and internal and external clients as appropriate.

 

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree in Management, Construction Management, Architecture, Engineering, or related discipline preferred.
  • Ten years of related procurement experience with a proven track record of providing excellent customer service to internal and external clients.
  • Five years of progressively responsible management of professional staff which is concurrent or in addition to the ten years of experience noted above.

 

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 

 

Special Knowledge, Skills & Abilities

  • Demonstrate the ability to manage and mentor a team of professionals.
  • Coordinate and prioritize tasks, resolve problems, and prioritize work to ensure resources are employed appropriately.
  • Detailed knowledge of procurement, contract management, economic development and accounting.
  • Detailed knowledge of design and construction agreements.
  • Proficient knowledge of computer applications including Windows, word processing, excel, and project management and procurement software.
  • Detailed knowledge of procurement policies and procedures.
  • Ability to use equipment indicated herein.
  • Collaborative, inclusive, consensus-building management style which builds and sustains positive working relationships with a wide range of constituents and external vendors.
  • Interacts professionally with JHU departmental staff as well as contractors, manufacturers, vendors and consultants.
  • Ability and comfort level with public speaking and presentation skills as needed.
  • Committed to the mission of the University, customer service, and best practices in design and construction procurement.
  • Familiar with project management software financial management, and accounting

 

Physical Requirements

  • Sitting in a normal seated position for extended periods of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hands(s) or arm(s), for example, using a keyboard.
  • Communication skills using spoken and written word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.

 

Classified Title: D & C Contracting Manager
Working Title: Sr. Contracting Manager 
Role/Level/Range: ATP/04/PF 
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: M-F 7.5 
Exempt Status: Exempt 
Location: JH at Keswick 

Department name: Design & Construction 
Personnel area: University Administration

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

JH at Keswick