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Requisition ID:  117293

Sr. Development Coordinator, Homewood Programs

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine—strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

 

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of 3 days per week. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.


Reporting to the Executive Director of Development, Homewood Programs, the Sr. Development Coordinator for the Homewood Programs Office will serve as a key role supporting the Executive Director of Development of Homewood Programs, The Hopkins Fund, Parents & Family Programs, and Blue Jays Unlimited (Athletics) teams, which promote and facilitate philanthropy from undergraduate alumni of the Krieger School of Arts & Sciences and the Whiting School of Engineering, and undergraduate parents and families. This position will be responsible for providing extensive administrative support for the Executive Director, two Directors, six fundraisers, and two operational support roles. The Sr. Development Coordinator will be an energetic, team-oriented individual who can operate independently in a fast-paced, highly professional environment as an integral member of the Homewood Programs Office and the Development & Alumni Relations staff. This position will exercise independent judgement in administrative matters and assume responsibility for his or her decisions and their consequences and results.


Key responsibilities: 

1. Act as the point of entry for all incoming inquiries – from internal and external constituents. Screen requests and take appropriate action, which may include responding to general questions, directing email communications and calls to relevant staff within the university or to external contacts, and providing information on JHU and the Homewood Programs Office. Ensure that timely and appropriate responses, including follow up as needed, are provided.

2. Provide support to the Executive Director and Chief Engagement Officer for the Hopkins Student Center, in partnership with the project manager, to support the capital projects administrative and operational tasks including coordinating schedules, pulling reports, developing proposals, and ensuring organized gift processing and documentation.

3. Consistently provide reports to the gift officer teams, including but not limited to, giving, financial, activity and involvement data sets. Use information gathered from the JHAS database (Salesforce platform) and other resources to develop and format written text, graphs, and data analysis for presentations and reports.

4. Develop and maintain an effective and efficient working knowledge of the JHAS database.

  • Enter data into the system on a daily basis to ensure that the records of the gift officers are always complete and updated.
  • Enter and update solicitation proposals, and link credited gifts and pledges to gift officer activities both proactively and reactively.
  • Assist in pledge documentation processes as requested.
  • Enter mass contact documentation following protocols established by Advancement Services and submit prospect contact updates as needed.
  • Add coding for leadership annual giving prospects on individual donor records; as needed add codes for activities and involvements.

5. Annually update and maintain JHAS reporting mechanisms and giving forms; including updating dashboards with fiscal year goals, refreshing reports and giving forms for new fiscal year use, and updating appeal codes as requested.

6. Serve as a valuable communications resource for gift officers while they are traveling. Prepare requested trip materials for gift officers before (and in some situations during) their travel.

7. Assist in managing the stewardship process for The Hopkins Fund Leadership Giving Circle and the Parents & Family Leadership Giving Circle; including all aspects of the gift acknowledgement process and executing annual stewardship plans.

8. Create stewardship, informational brochures and other printed materials as needed.

9. Process gifts received by The Hopkins Fund, Parents & Family Programs, and Blue Jays Unlimited teams, ensuring documentation in JHAS takes place in a timely manner.

10. Provide event staffing and logistical support for the Homewood Programs team as needed.

11. Manage SAP, P-Card and invoice processing for The Hopkins Fund, Parent and Family Programs and Blue Jays Unlimited teams.

  • Oversee the timely processing of invoices, initiate purchase and work order processes as required, and ensure accurate tracking and reconciliation for these accounts.

12. Regularly liaise across Homewood Programs teams to foster collaboration and communication, while also serving as a point of contact for internal cross-campus partners to support team operations and gift processing needs.

13. In partnership with Executive Director and Directors, proactively lead the coordination of event logistics for Homewood Programs team meetings and retreats.

14. Provide general office support, including but not limited to, ordering office supplies, coordinating orders with external vendors and other duties as requested.



Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor's degree.
  • Direct experience in development and alumni relations within a higher education setting is strongly preferred.
  • Experience in fundraising and sales/marketing, preferably in higher education.
  • Strong organizational skills and ability to prioritize and manage multiple projects simultaneously.
  • Ability to work independently, take initiative, problem solve, and follow through with assignments from start to finish.  
  • Ability to maintain a high degree of professionalism, collaboration, diplomacy, and confidentiality in a team-focused environment.
  • Familiarity with University nomenclature, protocols and programs as well as any previous experience with JHAS (Johns Hopkins Development Database) or other Salesforce CRM are highly desirable. 
  • Demonstrated ability to work successfully with a diverse population of students, faculty, staff, and external parties.


 

 

Classified Title: Sr. Development Coordinator 
Job Posting Title (Working Title): Sr. Development Coordinator, Homewood Programs   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Minimum: $41,437 - Maximum: $71,954 (targeted salary: $54,000; commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
FLSA Status: Non-Exempt 
Location: Mount Washington Campus 
Department name: 10001650-The Hopkins Fund 
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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